Recruiting Coordinator
Coordinates interview logistics, manages recruiting calendars across time zones, and ensures seamless candidate experiences in a high-growth tech environment. Requires 2-3 years coordination experience, ATS comfort like Ashby, and strong problem-solving under pressure.
About the job
What You’ll Do
- Own and orchestrate all aspects of interview logistics, from scheduling to communication to day-of coordination, with precision and a high attention to detail.
- Maintain visibility across the full recruiting calendar, balancing multiple functions and time zones
- Deliver a thoughtful, seamless candidate experience at every stage of the process
- Partner with recruiters and hiring teams to proactively solve challenges and improve interview logistics
- Bring a team-oriented mindset to every interaction, ensuring clarity, alignment, and follow through
- Contribute to recruiting programs and cross-functional projects that elevate candidate experience and operational excellence such as improving team processes, onboarding, or interviewer enablement
What You Bring
- 2–3 years of coordination or administrative experience, ideally in a high-growth tech or startup environment
- Excellent judgment and creative problem solving skills. You stay calm under pressure and respond thoughtfully in real time
- Clear and thoughtful written, verbal, and interpersonal communication with a strong sense of audience and tone
- Ability to manage multiple moving parts with focus and flexibility
- A high context, highly collaborative mindset. You take initiative, stay curious, and elevate the process for everyone involved
- Embraces change and ambiguity as part of building something great - brings structure to unstructured situations and stays proactive when systems or priorities evolve
- Comfort with complex software tools like Applicant Tracking Systems (we use Ashby) and eagerness to learn new ones
Bonus: Experience with high volume scheduling in a Recruiting Coordinator, Executive Assistant, or similar capacity
Skills
Ashby, Applicant Tracking Systems, Scheduling Tools, Google Workspace, Recruiting Coordination Software
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