Talent Coordinator
Talent Coordinator supporting recruitment operations at an AI startup. Coordinates interviews, manages ATS records, posts jobs, assists with onboarding, and supports office operations in a 5-day onsite NYC role.
About the job
Responsibilities
- Ensure a positive candidate experience from initial contact through to onboarding by managing communication and providing timely updates.
- Leverage Ashby and G Suite to schedule and coordinate interviews, including video interviews and on-site meetings.
- Assist with creating, posting, and managing job advertisements on various platforms. Monitor application flow and optimize posting strategies as needed.
- Maintain accurate records in Ashby (ATS), ensuring all candidate information and scorecards are up-to-date and appropriately managed.
- Support recruiters in sourcing candidates through various channels, including job boards and networking events.
- Support day-to-day office management, including restocking snacks and beverages, coordinating with vendors and building management, assisting with workplace logistics, and helping plan team events, onsite interviews, and office gatherings.
- Collaborate with HR and hiring managers to facilitate a smooth onboarding process for new hires, including preparing offer letters and coordinating start dates.
- Assist in promoting Hebbia AI’s employer brand through events and other creative initiatives.
Requirements
- Bachelor’s degree in Human Resources, Business Administration, or related field.
- 1+ years of experience in recruitment coordination, HR, or related administrative roles.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent communication and interpersonal skills.
- Detail-oriented with a proactive approach to problem-solving and a strong bias for action.
- Ability to work independently and as part of a team in a fast-paced environment.
Nice-to-Haves
- Proficiency with Ashby.
- Passion for technology and AI.
Compensation & Benefits
- Salary: $75,000
- Unlimited PTO
- Medical + Dental + Vision + 401K + Wellness Benefits
- Catered lunch daily + Doordash dinner credit
- Parental leave: 3 months non-birthing parent, 4 months for birthing parent
- Fertility benefits: $15k lifetime benefit
- New hire equity grant
Skills
Ashby, G Suite, Recruitment Coordination, Interview Scheduling, Applicant Tracking Systems, Job Posting Management, Onboarding, Employer Branding, Office Management, Candidate Experience Management
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