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HebbiaHebbiaNew York, NY

Talent Coordinator

Talent Coordinator supporting recruitment operations at an AI startup. Coordinates interviews, manages ATS records, posts jobs, assists with onboarding, and supports office operations in a 5-day onsite NYC role.

75k – 75k
On-site1+ YOERecruiting

About the role

Responsibilities

  • Ensure a positive candidate experience from initial contact through to onboarding by managing communication and providing timely updates.
  • Leverage Ashby and G Suite to schedule and coordinate interviews, including video interviews and on-site meetings.
  • Assist with creating, posting, and managing job advertisements on various platforms. Monitor application flow and optimize posting strategies as needed.
  • Maintain accurate records in Ashby (ATS), ensuring all candidate information and scorecards are up-to-date and appropriately managed.
  • Support recruiters in sourcing candidates through various channels, including job boards and networking events.
  • Support day-to-day office management, including restocking snacks and beverages, coordinating with vendors and building management, assisting with workplace logistics, and helping plan team events, onsite interviews, and office gatherings.
  • Collaborate with HR and hiring managers to facilitate a smooth onboarding process for new hires, including preparing offer letters and coordinating start dates.
  • Assist in promoting Hebbia AI’s employer brand through events and other creative initiatives.

Requirements

  • Bachelor’s degree in Human Resources, Business Administration, or related field.
  • 1+ years of experience in recruitment coordination, HR, or related administrative roles.
  • Strong organizational skills with the ability to multitask and prioritize effectively.
  • Excellent communication and interpersonal skills.
  • Detail-oriented with a proactive approach to problem-solving and a strong bias for action.
  • Ability to work independently and as part of a team in a fast-paced environment.

Nice-to-Haves

  • Proficiency with Ashby.
  • Passion for technology and AI.

Compensation & Benefits

  • Salary: $75,000
  • Unlimited PTO
  • Medical + Dental + Vision + 401K + Wellness Benefits
  • Catered lunch daily + Doordash dinner credit
  • Parental leave: 3 months non-birthing parent, 4 months for birthing parent
  • Fertility benefits: $15k lifetime benefit
  • New hire equity grant

Skills

AshbyG SuiteRecruitment CoordinationInterview SchedulingApplicant Tracking SystemsJob Posting ManagementOnboardingEmployer BrandingOffice ManagementCandidate Experience Management

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