Recruiting Coordinator
Recruiting Coordinator responsible for owning interview scheduling and logistics, maintaining candidate data in ATS, improving recruiting processes, and delivering an excellent candidate experience across engineering, product, sales, and other teams. Requires 1-3+ years coordination experience, strong organization, communication, and judgment.
About the job
What You'll Do
- Own interview coordination across priority searches, including scheduling, rescheduling, calendar logistics, interviewer reminders, candidate communications, and follow ups
- Create a polished, responsive, and thoughtful candidate experience from first interview through final stage
- Partner with recruiters, hiring managers, and external search partners to keep active searches organized and moving quickly
- Maintain accurate candidate, job, stage, and interview data in Ashby
- Help prepare interview plans, candidate packets, scorecard reminders, hiring manager updates, and weekly search health materials
- Track recruiting process blockers, delayed feedback, scheduling issues, and next steps
- Support weekly search health meetings by helping prepare agendas, notes, action items, and follow ups
- Help create and improve recruiting workflows, templates, checklists, documentation, and reporting
- Support offer and onboarding logistics in partnership with the People team as needed
- Serve as a trusted operational partner to candidates, interviewers, recruiters, hiring managers, and company leaders
Who You Are
- 1 to 3+ years of recruiting coordination, talent coordination, People Operations, executive assistant, operations, or other high volume coordination experience
- Excellent written and verbal communication; can represent Roboflow thoughtfully with candidates and internal partners
- Strong attention to detail and ability to manage many moving pieces without dropping balls
- Comfortable working across calendars, time zones, competing priorities, and last minute changes
- High ownership and follow through; proactively drive unclear or blocked items forward
- Strong judgment around candidate experience, confidentiality, urgency, and internal communication
- Bias toward speed and clarity; move quickly while keeping people aligned
- Comfortable reminding busy people to provide feedback, make decisions, and keep processes moving
- Experience with ATS workflows or recruiting tools such as Ashby, Greenhouse, Lever, GoodTime, Calendly, or similar systems
- Comfortable creating lightweight processes without making things bureaucratic
- Curious about technology and excited to help build a company at the center of AI and computer vision
- Comfortable operating with autonomy and accountability
What You'll Receive
Target base compensation for this role is $75,000 to $95,000, with additional equity compensation. Compensation, title calibration, and scope of ownership will be determined based on demonstrated capability, expected impact, and the needs of the business.
In addition to cash compensation, we offer:
- Equity in the company
- $4,000 per year Travel Stipend
- $350 per month Productivity Stipend
- Up to 100% coverage of health insurance for you and your family
- Remote first and flexible schedule
- Unlimited PTO, with a 2 week annual minimum
- 12 weeks parental leave
Skills
Ashby, Greenhouse, Lever, Goodtime, Calendly, ATS, Recruiting Tools
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