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Poetic

Recruiting Coordinator

Coordinate end-to-end interview scheduling, candidate communication, and recruiting operations at a fast-paced AI startup. Requires strong ownership, attention to detail, and comfort with long availability windows.

60k – 110kUnited StatesRecruitingRemote1+ YOE
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About the role

Responsibilities

  • Own interview scheduling across multiple roles and stakeholders via email and Slack
  • Act as the primary point of contact for candidates throughout the interview process
  • Deliver a high-quality, responsive candidate experience
  • Partner closely with recruiters and hiring managers to keep processes moving with urgency
  • Coordinate complex scheduling across executives and cross-functional teams
  • Maintain accurate and up-to-date data in Ashby (ATS)
  • Identify inefficiencies in the recruiting process and proactively solve them
  • Help enforce consistency and structure in interview processes and feedback loops
  • Push back when needed on timelines, expectations, or unclear inputs

Requirements

  • 1-2 years of experience in recruiting coordination or a similar communications role
  • Strong organizational skills and attention to detail
  • Clear, professional communication and executive presence
  • Ability to manage multiple workflows and messages simultaneously without dropping details
  • High ownership and reliability
  • Comfort operating in a fast-paced, high-expectation environment
  • Willingness to push back and uphold a high bar

Nice to Have

  • Experience working with an ATS (Ashby preferred)
  • Experience at a high-growth startup or fast-paced environment
  • Exposure to recruiting operations or process improvement work
  • Experience supporting executive-level scheduling

Skills

AshbyInterview SchedulingSlackAts ManagementProcess ImprovementExecutive SchedulingCandidate ExperienceMulti-Tasking

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