Recruiting Coordinator

Responsibilities

• Support interview scheduling across recruiters, hiring managers, executives, and candidates
• Ensure every candidate has a seamless, professional, and engaging interview experience
• Communicate interview logistics, expectations, and follow-up information promptly
• Monitor scheduling conflicts and proactively resolve issues before they impact the candidate experience
• Serve as a friendly and responsive point of contact throughout the interview process
• Partner with recruiters to keep candidates engaged after offers are accepted through their first day
• Coordinate pre-boarding activities, paperwork, and onboarding logistics
• Ensure new hires receive timely communication and feel excited to join Coram
• Help create a best-in-class onboarding experience that reflects our culture and values
• Partner with HR and hiring managers to ensure a smooth transition from recruiting to onboarding
• Maintain accurate candidate data within Ashby and other recruiting systems
• Support continuous improvements to recruiting processes and documentation
• Coordinate candidate submissions, interview scheduling, and ongoing communication with agency partners
• Ensure agencies understand recruiting expectations, interview processes, and hiring timelines
• Track agency performance and maintain organized communication across external recruiting partners
• Partner closely with Recruiters, Hiring Managers, HR, Finance, and Leadership to ensure an efficient hiring process
• Support recruiting events, special projects, and hiring initiatives as the company scales
• Help identify opportunities to improve recruiting efficiency through automation and process improvements
• Act as an ambassador for Coram by creating exceptional experiences for every candidate interaction

Requirements

• 2–5 years of experience in Recruiting Coordination, Recruiting Operations, Talent Acquisition, or a related field
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Experience coordinating interviews across multiple calendars and time zones
• High attention to detail and ability to manage confidential information with professionalism
• Comfortable working in a fast-paced, high-growth startup environment
• Passion for creating exceptional candidate experiences
• Resilient in challenging and fast-paced environments
• Exceptional written and verbal communication skills in English, with the ability to influence at all levels
• Ability to work in a hybrid environment

Nice-to-Haves

• Experience using Ashby or modern ATS platforms
• Experience supporting technical or GTM recruiting teams
• Familiarity with recruiting agencies and vendor management
• Experience with onboarding coordination and People Operations
• Startup or high-growth technology company experience

Benefits

• Competitive compensation package
• 100% Employer-paid medical, dental, vision, and base life insurance
• Paid time off and 10 paid holidays
• 401(k) (Traditional and Roth options)
• Early-stage equity in a rapidly growing company
• Referral bonuses
• Daily team breakfast and dinner, and regular team off-sites
• The latest Apple products and unlimited tech stack (Claude Cowork, Perplexity Computer, Nooks, Clay, Instantly, etc.)