Project Manager, Operations & Technical Recruiting

What You'll Do

Recruiting & Sourcing

• Source exceptional candidates at high volume across LinkedIn, GitHub, and other channels — proactive outreach is the core of this role
• Build and maintain sourcing lists, sequences, and outreach cadences to keep pipeline full across multiple open roles simultaneously
• Screen inbound applicants and qualify candidates through thoughtful initial conversations before passing to hiring managers
• Own interview scheduling end-to-end — coordinating availability, managing virtual and onsite logistics
• Keep candidates warm and engaged throughout the process
• Maintain clean, accurate data in our ATS at all times
• Partner with hiring managers on role intake, scorecards, and structured interview processes

Project Management & Operations

• Own project tracking across teams — maintain visibility into open initiatives, follow up on deliverables, and flag anything at risk of slipping
• Build and manage lightweight operational systems (task management, SOPs, internal documentation)
• Support the founder and leadership team with scheduling, coordination, and execution of cross-functional priorities
• Handle operational tasks across HR, office management, and general business operations as needed

What We're Looking For

• 1–2 years of experience in recruiting coordination, sourcing, talent acquisition, project management, or operations — ideally at a startup or high-growth company
• You source relentlessly and know how to find exceptional, talented people who are not applying
• You run a thoughtful, tight process — interviews are well-coordinated and leave candidates feeling good about their experience
• Comfortable managing a project board as well as a candidate pipeline
• Moves fast and follows through on everything
• Works equally well independently and collaboratively
• Strong written communication — outreach messages get replies because they are warm, clear, and genuinely human
• Comfortable using AI-powered tools to drive performance
• Startup DNA: early-stage means high expectations, meaningful hours, and building the plane while flying it

Nice to Have

• Experience supporting technical recruiting (engineers, ML/AI roles, security)
• Familiarity with ATS platforms (Ashby, Greenhouse, Lever) and HRIS tools (Rippling, Gusto)
• Previous experience at a seed-to-Series D company
• Exposure to GRC, security, or enterprise software environments

Minimum Qualifications

• Bachelor's degree or equivalent experience
• 1–2 years of experience in recruiting coordination, sourcing, project management, or a related role
• Exceptional written and verbal communication skills
• Must be authorized to work in the United States without visa sponsorship
• Must be available to work onsite in Palo Alto, CA five days per week

Compensation & Benefits

• Competitive salary and equity
• Flexible PTO policy
• Medical, dental, and vision insurance
• Meals and snacks in the office