Recruiting Coordinator
Recruiting Coordinator responsible for end-to-end interview scheduling, onsite candidate hosting, clear communication with candidates and hiring teams, and maintaining the ATS (Ashby). Requires 2+ years in recruiting coordination in a fast-paced technical environment, exceptional attention to detail, initiative, and a warm, reliable demeanor.
About the job
What You'll Do
- Own the full scheduling experience including interview coordination so every candidate and interviewer shows up informed, prepared, and on time.
- Host candidates onsite and create a candidate experience that's warm, human, and memorable while adapting to different personalities and making everyone feel at home.
- Keep candidates and hiring teams in the loop throughout the process with timely, warm, and clear communication.
- Partner closely with recruiters, interviewers, and hiring managers to anticipate needs, solve problems in real time, and keep things moving.
- Keep our ATS (we use Ashby) accurate and up to date so nothing falls through the cracks.
- Constantly finding and executing on opportunities to improve how we operate.
Requirements
- 2+ years in a recruiting coordinator, recruiting operations, or similar role in a fast-paced technical environment.
- Obsess over the details. You’re the kind of person who triple-checks the calendar invite timezone before hitting send.
- See inefficiency as a personal challenge. You take initiative, own your work, bring new ideas without being asked, and use good judgement to execute on improvements.
- Care deeply about the experience of everyone in the process: the candidate who flew across the country to meet the team, the hiring manager trying to make the right hiring decision, the interviewer running from back-to-back meetings, and you care about making it great for all of them.
- Stay calm and focused while holding many moving pieces together.
- People describe you as incredibly reliable and responsive.
- Genuinely love meeting new people and have a natural warmth that puts people at ease, whether they're introverted or extroverted.
- Comfortable handling confidential information with discretion.
Nice-to-Haves
- Experience with Ashby is a plus.
Skills
Ashby, ATS, Interview Coordination, Recruiting Operations, Scheduling, Candidate Experience
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