Senior Workplace Specialist
The Senior Workplace Specialist will coordinate Snowflake’s Berlin office move and manage day-to-day workplace operations, vendors, facilities, events, and employee experience. The role requires five or more years of relevant experience, strong stakeholder and vendor management skills, fluent German and English, and full-time on-site presence.
About the job
Responsibilities
- Plan and coordinate the office move and setup, including stakeholder and vendor management.
- Conduct regular office walkthroughs and proactively address maintenance, safety, and operational issues.
- Manage facility requests and coordinate preventive maintenance with building management and service providers.
- Support workplace health and safety compliance activities, including on-site inspections, appointments, and vendor visits.
- Manage cleaning, maintenance, and facility vendors while ensuring high service and quality standards.
- Coordinate meeting room setups, team events, and workplace activities, including vendors, catering, equipment, and on-site support.
- Support facility-related procurement, expenses, approvals, and vendor engagements.
- Deliver an excellent employee and guest experience with a strong hospitality and service mindset.
- Build relationships with internal stakeholders and external partners.
- Identify opportunities to improve workplace operations and employee experience.
Requirements
- 5+ years of experience in workplace operations, facilities, office management, hospitality, or a related field.
- Strong employee experience and hospitality mindset with a hands-on, service-oriented approach.
- Excellent organizational, communication, and stakeholder management skills.
- Experience managing vendors, contractors, and multiple operational priorities.
- Good understanding of workplace health and safety and facility operations.
- Experience with ticketing or facility management systems.
- Experience with Google Workspace.
- Fluent German and English.
Nice-to-haves
- Experience with office moves, office openings, or workplace projects.
Skills
Workplace Operations, Facilities Management, Office Management, Hospitality, Vendor Management, Stakeholder Management, Office Moves, Workplace Health And Safety, Facility Operations, Ticketing Systems, Facility Management Systems, Google Workspace
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