Recruiting & HR Operations Specialist

What you'll do

Recruiting Operations

• Own recruiting coordination for a high volume of open roles and create a consistent, well-run hiring experience for candidates, interviewers, and hiring managers
• Be the operational heartbeat of the candidate experience — scheduling, work trial coordination, and offer logistics
• Own our recruiting tech stack: keep our ATS (Ashby) clean and well-configured (templates, sequences, stages, reporting) and manage vendor administration
• Support the offer process: send offers, manage approval coordination, and shepherd candidates through logistics to their start date
• Continuously look for ways to automate and streamline: use AI and modern tooling to move faster without sacrificing candidate experience

HR & People Operations

• Design and own the onboarding experience at Linear: build an onboarding journey that's thoughtful, well-coordinated across teams, scaleable, and leaves every new hire feeling set up for success from offer acceptance through their first few months
• Maintain people systems and data accuracy across our HRIS and ATS
• Coordinate employee lifecycle events including onboarding, transfers, and location changes
• Identify opportunities to make People Operations more efficient: automate the repeatable, improve the manual, and build systems that scale with the team

What we’re looking for

• 4+ years of experience in recruiting operations, HR coordination, or people operations at a fast-moving tech company
• Experience supporting employee onboarding and people programs, not just recruiting processes
• Proven ability to juggle multiple open roles and competing priorities without dropping details or letting candidates go cold
• Hands-on experience with an ATS (Ashby a plus) and HRIS systems; you know how to get data in clean and keep it that way
• Genuinely excited about using AI tools and automation to make your work and the candidate experience better
• Experience scaling or improving HR systems and processes, not just running them as-is
• Clear, warm communicator: you're the kind of person candidates remember positively even when they don't get the role
• High ownership mentality: you notice what's broken and fix it without waiting to be asked
• Familiarity with tools like Notion, Slack, and Linear

What we offer

• Competitive salary and equity
• Employee-friendly equity terms including early exercise in the US and extended exercise windows
• Daily meal and coffee stipend on every workday
• Paid co-working space or desk
• Health coverage (based on country requirements)
• 5 weeks paid vacation, plus local statutory holidays
• 4 months paid parental leave
• Paid month off after 4 years & every 2 years thereafter
• Regular team events and off-sites
• Remote-first with no required commute