Recruiting & HR Operations Specialist
Own recruiting operations and HR/people systems for a fast-growing remote tech company. Manage high-volume hiring coordination, ATS/HRIS data accuracy, candidate experience, onboarding journeys, and process automation using AI and modern tooling.
About the job
What you'll do
Recruiting Operations
- Own recruiting coordination for a high volume of open roles and create a consistent, well-run hiring experience for candidates, interviewers, and hiring managers
- Be the operational heartbeat of the candidate experience — scheduling, work trial coordination, and offer logistics
- Own our recruiting tech stack: keep our ATS (Ashby) clean and well-configured (templates, sequences, stages, reporting) and manage vendor administration
- Support the offer process: send offers, manage approval coordination, and shepherd candidates through logistics to their start date
- Continuously look for ways to automate and streamline: use AI and modern tooling to move faster without sacrificing candidate experience
HR & People Operations
- Design and own the onboarding experience at Linear: build an onboarding journey that's thoughtful, well-coordinated across teams, scaleable, and leaves every new hire feeling set up for success from offer acceptance through their first few months
- Maintain people systems and data accuracy across our HRIS and ATS
- Coordinate employee lifecycle events including onboarding, transfers, and location changes
- Identify opportunities to make People Operations more efficient: automate the repeatable, improve the manual, and build systems that scale with the team
What we’re looking for
- 4+ years of experience in recruiting operations, HR coordination, or people operations at a fast-moving tech company
- Experience supporting employee onboarding and people programs, not just recruiting processes
- Proven ability to juggle multiple open roles and competing priorities without dropping details or letting candidates go cold
- Hands-on experience with an ATS (Ashby a plus) and HRIS systems; you know how to get data in clean and keep it that way
- Genuinely excited about using AI tools and automation to make your work and the candidate experience better
- Experience scaling or improving HR systems and processes, not just running them as-is
- Clear, warm communicator: you're the kind of person candidates remember positively even when they don't get the role
- High ownership mentality: you notice what's broken and fix it without waiting to be asked
- Familiarity with tools like Notion, Slack, and Linear
What we offer
- Competitive salary and equity
- Employee-friendly equity terms including early exercise in the US and extended exercise windows
- Daily meal and coffee stipend on every workday
- Paid co-working space or desk
- Health coverage (based on country requirements)
- 5 weeks paid vacation, plus local statutory holidays
- 4 months paid parental leave
- Paid month off after 4 years & every 2 years thereafter
- Regular team events and off-sites
- Remote-first with no required commute
Skills
ATS, Ashby, HRIS, Notion, Slack, Linear, AI Tools, Automation
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