Skip to content
PoeticPoeticUnited States

Recruiting Coordinator

Coordinate end-to-end interview scheduling, candidate communication, and recruiting operations at a fast-paced AI startup. Requires strong ownership, attention to detail, and comfort with long availability windows.

60k – 110k
Remote1+ YOERecruiting

About the role

Responsibilities

  • Own interview scheduling across multiple roles and stakeholders via email and Slack
  • Act as the primary point of contact for candidates throughout the interview process
  • Deliver a high-quality, responsive candidate experience
  • Partner closely with recruiters and hiring managers to keep processes moving with urgency
  • Coordinate complex scheduling across executives and cross-functional teams
  • Maintain accurate and up-to-date data in Ashby (ATS)
  • Identify inefficiencies in the recruiting process and proactively solve them
  • Help enforce consistency and structure in interview processes and feedback loops
  • Push back when needed on timelines, expectations, or unclear inputs

Requirements

  • 1-2 years of experience in recruiting coordination or a similar communications role
  • Strong organizational skills and attention to detail
  • Clear, professional communication and executive presence
  • Ability to manage multiple workflows and messages simultaneously without dropping details
  • High ownership and reliability
  • Comfort operating in a fast-paced, high-expectation environment
  • Willingness to push back and uphold a high bar

Nice to Have

  • Experience working with an ATS (Ashby preferred)
  • Experience at a high-growth startup or fast-paced environment
  • Exposure to recruiting operations or process improvement work
  • Experience supporting executive-level scheduling

Skills

AshbyInterview SchedulingSlackAts ManagementProcess ImprovementExecutive SchedulingCandidate ExperienceMulti-Tasking

Similar roles

Recruiting jobs
CodePath

Talent Sourcer

CodePathUnited States

Talent Sourcer responsible for high-volume outbound sourcing, building diverse pipelines for technical and non-technical roles using AI tools, LinkedIn Recruiter, and Gem. Requires 2+ years sourcing experience, self-directed AI adoption, and comfort with ambiguity in a fast-paced startup.

60k – 70k
Remote2+ YOERecruiting
Datadog

Coordinator, Business Recruiting - Contract (NYC)

DatadogNew York, NY

Recruiting Coordinator supporting full-cycle interview logistics, ATS management, candidate experience, interviewer training, and onboarding for a hybrid NYC team. Requires 2+ years relevant experience and strong organizational/communication skills.

60k – 70k
Hybrid2+ YOERecruiting
Valon

Contract Recruiter

ValonSan Francisco, CA

Contract Recruiter supporting technical and university recruiting at an AI-native fintech company. Build candidate pipelines, coordinate career fairs and events, ensure exceptional candidate experience, and use AI/tools to optimize sourcing and operations. Early-career role with training provided; requires strong organization, high-agency, and detail orientation.

62k – 125k
On-siteEntry levelRecruiting
Mariana Minerals

Recruiting Coordinator & Operations Specialist

Mariana MineralsSan Francisco, CA

Support and scale hiring operations as a Recruiting Coordinator and Ops Specialist. Own interview scheduling, candidate communications, ATS data management in Ashby, process improvements, and metrics tracking for technical and business roles.

65k – 95k
On-site2+ YOERecruiting
Forus

Recruiting Coordinator

ForusNew York, NY

Recruiting Coordinator owning end-to-end candidate scheduling, communication, pipeline tracking in Ashby, interview coordination, offer logistics, and recruiting operations improvements at a fast-growing AI healthcare company. Requires 1-3 years in high-tempo recruiting or ops roles with exceptional organization and communication.

65k – 100k
On-site1+ YOERecruiting