Recruiting Coordinator
Coordinates high-volume recruiting operations, including interview scheduling, candidate communications, ATS accuracy, and offer logistics. The role requires 1–3 years of recruiting coordination or comparable operations experience, strong organization, judgment, and communication skills.
About the job
Responsibilities
- Own end-to-end interview scheduling across functions, time zones, and complex interview loops, including reschedules, last-minute changes, and high-priority candidates.
- Manage the candidate experience from scheduling through final decision, ensuring timely and thoughtful communication.
- Maintain accurate and reliable recruiting systems, including ATS data, pipelines, interview materials, candidate communications, and offer logistics.
- Partner with recruiters and hiring managers to anticipate bottlenecks, solve problems quickly, and keep hiring processes moving.
- Improve recruiting operations by identifying recurring issues, building better workflows, and creating structure where needed.
Requirements
- 1–3 years of recruiting coordination or similar high-volume operations experience, ideally at a fast-moving startup or scaling company.
- Highly organized, responsive, and detail-oriented, with the ability to manage multiple moving pieces.
- Strong ownership and judgment, with the ability to make decisions and solve problems independently.
- Comfortable working in a modern ATS and building efficient, reliable recruiting operations.
- Warm, clear communication skills and the ability to build trust with candidates, recruiters, hiring managers, and executives.
- Adaptable, proactive, and calm under pressure when priorities change or unexpected issues arise.
- Must be within commutable distance of the New York City office or willing to relocate; requires three days per week in the office.
Nice-to-haves
- Experience with Ashby.
Compensation and Benefits
- $90,000–$110,000 annual salary.
- Meaningful equity.
- Benefits supporting health, wellbeing, time away, family, and long-term financial goals.
- Team meals, events, and company gatherings.
Skills
Applicant Tracking Systems, Ashby, Interview Scheduling, Recruiting Operations, Candidate Experience, Workflow Design, Ats Data Management, Stakeholder Communication
Similar jobs
Recruiting jobs
Rillet
New York, NYSources and engages exceptional go-to-market talent, initially focused on post-sales and accounting-related roles. Requires 1–3 years of recruiting or sourcing experience, strong writing skills, familiarity with LinkedIn Recruiter, and a curious, resourceful approach.
EliseAI
San Francisco, CAThis role improves talent acquisition strategy and operations by sourcing candidates, redesigning evaluation processes, analyzing recruiting funnels, and building talent-brand campaigns. It suits an early-career operator with strong judgment, writing, relationship-building, and analytical skills.
Brex
Salt Lake City, UTRecruiter responsible for scaling G&A and GTM teams through full-cycle recruiting, sourcing, talent mapping, and candidate evaluation. The role partners strategically with hiring managers and requires at least one year of high-volume recruiting experience plus a relevant bachelor’s degree.
Brex
San Francisco, CARecruits for Operations and Customer Support teams by partnering with hiring managers, sourcing passive candidates via LinkedIn, owning full-cycle hiring, and ensuring excellent candidate experiences. Requires 1+ years high-volume recruiting experience and BS degree; hybrid in Salt Lake City office 3 days/week.
Hightouch
San Francisco, CA
Coordinates complex, high-volume recruiting processes for go-to-market hiring, managing interview logistics, candidate data, communications, offers, and pipeline health. The role requires 2+ years of coordination or HR operations experience, hands-on Ashby expertise, strong organization, and interest in progressing into sourcing and full-cycle recruiting.