Workplace Operations Assistant
Supports daily office operations, visitors, couriers, supplies, events, vendors, and facilities coordination in an Edinburgh office. The role requires strong administrative, communication, computer, and office-equipment skills and five days of in-office work each week.
About the job
Responsibilities
- Coordinate and support the day-to-day operations of the office.
- Manage couriers, including sending and receiving packages as required.
- Support internal and external visitor requests and greet and direct visitors.
- Print, scan, and file official documentation.
- Support in-office meetings, conferences, and other events.
- Maintain inventory of office and pantry supplies, including ordering and restocking.
- Coordinate with the building facilities manager on repairs, fittings, and problem resolution.
- Coordinate with vendors when required.
- Answer questions related to the workspace.
Requirements
- High school diploma.
- Experience with administrative and clerical procedures and systems.
- Excellent communication and interpersonal skills.
- Friendly and approachable demeanor.
- Computer proficiency.
- Familiarity with office equipment.
- Ability to work in the office five days per week, Monday through Friday.
Skills
Office Administration, Clerical Procedures, Visitor Management, Courier Management, Inventory Management, Vendor Coordination, Facilities Coordination, Event Coordination, Document Filing, Computer Proficiency
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