Executive Operations Manager, Tech
Executive operations partner supporting the CTO, VP Engineering, and EPDA leaders through executive support, operating cadences, vendor spend, and cross-functional security and compliance initiatives. Requires 5+ years of high-trust operations or program management experience in a technology company.
About the job
Responsibilities
- Provide calendar, meeting, travel, preparation, and administrative support to the CTO, VP Engineering, and EPDA department heads.
- Prepare agendas, briefs, presentations, decision materials, OKR reports, and company updates; track commitments through completion.
- Run and improve leadership meetings, planning cycles, OKR reporting, all-hands preparation, and communications about AI use and internal efficiency.
- Manage technology vendor spend and utilization; support procurement, renewals, budgeting, contract negotiations, and vendor performance reviews.
- Project-manage cross-functional security, privacy, compliance, and audit-readiness initiatives, including owners, milestones, dependencies, risks, and escalation paths.
- Plan EPDA offsites, leadership sessions, team events, and employer-brand initiatives.
- Build relationships across Engineering, Product, Design, Analytics, People, Finance, Legal, Security, IT, and executive operations; improve information flow.
- Use AI, automation, and productivity tools to reduce repetitive work and improve reporting and organizational effectiveness.
Requirements
- 5+ years of experience in executive operations, executive business partnership, business operations, technical program management, or a similar high-trust role at a fast-growing technology company.
- Experience concurrently supporting multiple VP- or C-level leaders across functions.
- Strong complex calendar management, meeting preparation, travel coordination, executive follow-through, and prioritization skills.
- Experience operating across technical or product functions and building credibility with Engineering, Product, Design, Analytics, and business partners.
- Experience managing budgets or vendor spend and supporting procurement, renewals, contract negotiations, or vendor performance reviews.
- Experience driving ambiguous cross-functional initiatives to completion, preferably involving security, compliance, privacy, or risk.
- Excellent written and verbal communication, including the ability to create clear briefs, reports, presentations, and updates from incomplete inputs.
- Excellent judgment, discretion, attention to detail, adaptability, and ability to manage shifting priorities.
- Fluency with Google Workspace, Slack, Notion, spreadsheets, presentation software, and modern AI tools.
Skills
Google Workspace, Slack, Notion, Spreadsheets, Presentation Software, AI Tools, Vendor Management, Budget Management, Procurement, Contract Negotiation, Okr Reporting, Project Management, Security Compliance, Privacy Compliance, Calendar Management
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