Recruiting Coordination
Coordinates complex interview scheduling, candidate communication, ATS accuracy, and recruiting process improvements for a fast-growing global organization. Requires 3+ years of operations experience, advanced calendar management, strong communication, discretion, and proficiency with recruiting and productivity tools.
About the job
Responsibilities
- Coordinate high-volume, multi-stage interviews across global time zones and locations.
- Communicate with candidates to confirm travel and interview details and provide a smooth candidate experience.
- Manage complex interviewer calendars, resolve scheduling conflicts, and adapt to last-minute changes.
- Maintain accurate Applicant Tracking System records, track candidate progression, and ensure timely interviewer feedback.
- Identify operational bottlenecks and implement workflow improvements for candidate routing and feedback collection.
- Collaborate with People Operations, IT, and Workplace teams on onboarding handoffs, talent initiatives, and hiring events.
Requirements
- 3+ years of experience in recruiting coordination, executive assistance, operations, or a similar fast-paced function.
- Experience managing complex, high-volume calendars across global time zones.
- Strong organization, multitasking, and attention to detail.
- Excellent written and verbal communication skills.
- Experience with Google Workspace, Slack, and modern Applicant Tracking Systems.
- Strong judgment and discretion when handling confidential candidate and personnel information.
- Proactive, service-oriented problem-solving skills.
Nice to Have
- Experience scaling recruiting or operational processes in a high-growth startup or technology environment.
- Familiarity with talent operations and full-lifecycle recruiting workflows.
- Experience with event planning, interview-day coordination, or workplace operations.
- Experience supporting senior executives and cross-functional leadership.
Compensation and Benefits
- Pension contributions.
- Private health and dental insurance.
- Income protection.
- Life assurance.
- Compensation is determined based on education, experience, knowledge, skills, abilities, internal equity, and market data.
Skills
Google Workspace, Slack, Applicant Tracking Systems, Calendar Management, Interview Scheduling, Candidate Experience, Recruiting Operations, Process Improvement, Time Zone Coordination, Communication
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