Executive Assistant, People
Supports two VPs in Talent and Workplace & Real Estate with calendar management, travel, expenses, and strategic operations in a fast-paced environment. Requires 6+ years senior admin experience, exceptional prioritization, communication, and confidentiality.
About the job
Responsibilities
- Assist VPs (Talent and Workplace & Real Estate) with calendar, travel, meetings, tasks, notes, emails
- Serve as a strategic partner to the VPs and their leadership teams, with a focus on team cohesion, operations, and planning
- Identify areas to optimize the VPs’ time and make recommendations regarding time management, prioritization, and business needs
- Act as a delegate for the VPs by signing off on expenses, approving POs, and managing other tooling as needed, with careful attention to internal policy
- Find opportunities for process optimization across team and company workflows
- Prepare and/or build content, presentations, and key documents for the VPs
- Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events
Requirements
- 6+ years of experience in a senior administrative support role
- Experience working in a fast-paced environment with the ability to adapt quickly to changing demands and dedication to fostering inclusivity and navigating initiatives through an optimistic lens
- Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and online
- The ability to shift gears and prioritize based on the volume and urgency of requests
- Expertise in prioritizing, connecting dots, and anticipating needs and a commitment to being trustworthy, reliable, and maintaining the strictest confidentiality
Nice-to-Haves
- Experience with our product suite
- Supported teams of 100+ people (bonus points for complex global teams)
- Previous experience supporting Recruiting or Workplace teams
Compensation
Annual Base Salary Range: $127,000—$269,000 USD Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement.
Skills
Google Workspace, Microsoft Office, Slack, Calendar Management, Travel Booking, Expense Management, Presentation Software, Project Management Tools, Cross-Functional Collaboration, Process Optimization
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