Events Manager
Own and deliver Grafana Labs’ regional conferences and sponsorships across EMEA, expanding to APJ, from venue contracting and budgets through on-site execution and post-event analysis. The role requires 4+ years of end-to-end event management experience, strong stakeholder and vendor leadership, and willingness to travel approximately 40%.
About the job
Responsibilities
- Independently manage and execute a portfolio of in-person events, including owned regional user conferences and third-party sponsorships across EMEA and eventually APJ.
- Lead end-to-end event logistics, including venue sourcing, negotiation and contracting, vendor coordination, booth design and setup, and on-site execution.
- Own event project management, including timelines, budgets, contracts, vendor communications, and stakeholder alignment.
- Define and track event success metrics; deliver post-event analysis and recommend improvements to increase performance and ROI.
- Create, review, and approve event assets such as signage, collateral, presentations, and registration experiences.
- Use AI and automation tools to improve planning, execution accuracy, and reporting.
- Identify risks early, resolve issues proactively, and lead real-time on-site decision-making.
- Collaborate with marketing, sales, product, and regional teams.
- Provide guidance to junior team members, contractors, and agency partners while remaining hands-on.
Requirements
- Located in the UK, Netherlands, Sweden, or Germany.
- 4+ years of direct event management experience, including end-to-end ownership of hosted conferences and independent management of third-party sponsorships.
- Experience managing the full event lifecycle: venue sourcing, negotiation and contracting, budget ownership and reconciliation, vendor management, registration builds, on-site delivery, and post-event analysis.
- Experience serving as the primary on-site lead and making real-time decisions regarding vendors, staffing, run of show, and unforeseen issues.
- Willingness to travel by plane approximately 40% of the time, including long-haul travel to APJ and occasional work across APJ/AMER time zones.
- Curiosity and adaptability in adopting marketing technologies, including AI-driven tools such as Claude Code.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Ability to manage multiple concurrent events with competing deadlines and shifting priorities.
- Strong organizational, time management, problem-solving, decision-making, and stakeholder-management skills.
- Proven ability to manage complex, multi-stakeholder events with strong attention to detail and follow-through.
- Proficiency in Zuddl or similar registration platforms; familiarity with Salesforce and Monday.com preferred.
Nice-to-Haves
- Experience working across different business cultures, regions, and time zones.
- Practical experience applying AI tools to research, analysis, and operational efficiency while maintaining quality control.
- Strong budget and commercial judgment, including vendor negotiation and investment prioritization.
Compensation & Benefits
- UK on-target earnings compensation range: GBP 79,000–GBP 95,000.
- Restricted Stock Units (RSUs).
- Remote-only global culture.
- Career growth and development opportunities.
Skills
Event Management, Event Logistics, Venue Sourcing, Vendor Management, Budget Management, Event Project Management, Registration Platforms, Zuddl, Salesforce, Monday.Com, AI Automation, Claude Code, Event Analytics, Booth Design, Contract Negotiation
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