Talent Operations Coordinator, R&D
Coordinates R&D recruiting logistics, candidate hosting, ATS administration, hiring metrics, and process improvements. The role requires at least two years of recruiting or talent operations experience, strong organization, reliable follow-through, and comfort supporting a fast-moving technical team.
About the job
Responsibilities
Talent Coordination for R&D
- Coordinate scheduling and interview logistics for the R&D team across calendars, time zones, and last-minute changes.
- Greet and host candidates onsite, ensuring a comfortable and well-organized interview experience.
- Provide clear, timely updates to candidates, interviewers, and hiring managers.
- Partner with recruiters and hiring managers to identify issues early and adjust plans as needed.
- Maintain accurate ATS data in Ashby.
Operational Excellence
- Improve R&D hiring and meeting processes by identifying and fixing inefficient workflows.
- Compile metrics on hiring pace, time to hire, and team growth for leadership.
- Support team events, offsites, and research show-and-tells.
- Identify operational gaps and build scalable processes.
Requirements
- 2+ years of experience in recruiting coordination, recruiting operations, or talent operations in a fast-paced, technical environment.
- Strong calendar and interview scheduling skills, including careful time-zone management.
- Ability to manage multiple priorities and remain composed in a changing environment.
- Reliable follow-through and strong organizational skills.
- Strong interpersonal and communication skills.
- Ability to handle sensitive and confidential information appropriately.
- Based in San Francisco or willing to relocate there.
Nice-to-Haves
- Experience supporting a technical or research team.
- Familiarity with Ashby.
Compensation and Benefits
- Partnership with R&D and Talent leadership.
- Opportunity to help scale the organization from the ground floor.
- Room to grow the role as the R&D Talent team expands.
- Work with a small, high-performing team where contributions have significant impact.
Skills
Ashby, Interview Scheduling, Calendar Management, Recruiting Operations, Talent Operations, Time Zone Management, Ats Administration, Hiring Metrics, Process Improvement, Event Coordination
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