Office & Operations Manager

Responsibilities

• Own day-to-day operations and maintenance of the Austin office.
• Coordinate with building management on maintenance, access control, security systems, HVAC, and facilities matters.
• Manage office vendors, contracts, invoices, and performance.
• Coordinate with IT on network connectivity, hardware installation, AV systems, conference room technology, and infrastructure updates.
• Manage office access, badge systems, visitor management, and physical security protocols.
• Own office-supply procurement and inventory.
• Lead facilities improvement projects, including space planning, furniture changes, equipment upgrades, expansions, and build-outs.
• Partner with the Executive Assistant on employee events, team celebrations, all-hands logistics, and culture-building activities.
• Support new-hire onboarding logistics, including desk setup, equipment, access, and first-day readiness.
• Manage office budgets, track expenses, process invoices, and report facilities and vendor spend.
• Maintain office policies, procedures, emergency protocols, and vendor documentation.
• Support leadership and cross-functional operational initiatives.

Required Qualifications

• 5+ years of experience in office management, facilities management, executive operations, or workplace operations.
• Experience managing vendor relationships, facilities contracts, and building coordination.
• Experience coordinating with IT on office infrastructure, AV systems, networks, and hardware.
• Experience supporting executive operations and partnering with an Executive Assistant or leadership team.
• Strong organizational, project-management, communication, and relationship-building skills.
• Experience managing budgets, invoices, and facilities-related expenses.
• Proactive, solutions-oriented, detail-oriented, resourceful, and calm under pressure.
• High discretion and professionalism when handling sensitive information.
• U.S. Citizenship and ability to obtain a security clearance.

Preferred Qualifications

• Experience in defense technology, aerospace, government contracting, or another regulated environment.
• Familiarity with physical security systems, access control, and visitor management in secure environments.
• Experience coordinating employee events and all-hands meetings.
• Experience managing office expansions, relocations, or build-outs.
• Familiarity with facilities-management software or workplace-operations platforms.
• Experience in a dual facilities and executive-operations role.