Talent Coordinator
Coordinate interviews, candidate logistics, and recruiting operations at a fast-growing AI research lab. Own scheduling, ATS maintenance, and process improvement with direct founder access.
About the job
Responsibilities
- Own interview scheduling and coordination across the talent team
- Coordinate candidate logistics across recruiter screens, technical interviews, onsite interviews, final rounds, and offer processes
- Manage communication with candidates throughout the interview process
- Partner with recruiters and hiring managers to ensure interviews are scheduled quickly and accurately
- Maintain accurate candidate records in the ATS and recruiting systems
- Track candidate progress, feedback status, interviewer availability, and process bottlenecks
- Ensure every candidate has a high-touch, professional, and responsive experience
- Help prepare interviewers with the right context, scorecards, resumes, and scheduling details
- Support recruiting operations including calendar management, interview loop setup, candidate follow-ups, offer process coordination, recruiting reports, and process documentation
- Help improve recruiting workflows, templates, systems, and internal coordination processes
- Support the talent team with ad hoc projects as the company scales
Required Qualifications
- 1+ years of experience in recruiting coordination, people operations, executive assistance, operations, or another highly organized coordination-heavy role
- Excellent organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to manage many moving pieces at once without dropping details
- Comfort working with calendars, scheduling, spreadsheets, ATS systems, and recruiting tools
- High responsiveness and strong follow-through
- Strong judgment when communicating with candidates, interviewers, and internal teams
- Ability to operate in a fast-moving startup environment
- Excitement to help build processes from scratch
Preferred Qualifications
- Experience coordinating technical recruiting processes
- Experience at a high-growth startup, AI company, tech company, or recruiting agency
- Familiarity with technical interview loops and hiring workflows
- Experience using tools like Ashby, Greenhouse, Lever, LinkedIn Recruiter, Google Calendar, Notion, Linear, or similar systems
- Strong candidate experience instincts
- Comfort working directly with founders, executives, recruiters, and hiring managers
- Experience improving scheduling systems, recruiting templates, or internal process documentation
Skills
Ats Systems, Greenhouse, Lever, Ashby, LinkedIn Recruiter, Google Calendar, Notion, Linear, Spreadsheets, Recruiting Tools
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