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AfterQueryAfterQuerySan Francisco, CA

Talent Coordinator

Coordinate interviews, candidate logistics, and recruiting operations at a fast-growing AI research lab. Own scheduling, ATS maintenance, and process improvement with direct founder access.

90k – 110k
On-site1+ YOERecruiting

About the role

Responsibilities

  • Own interview scheduling and coordination across the talent team
  • Coordinate candidate logistics across recruiter screens, technical interviews, onsite interviews, final rounds, and offer processes
  • Manage communication with candidates throughout the interview process
  • Partner with recruiters and hiring managers to ensure interviews are scheduled quickly and accurately
  • Maintain accurate candidate records in the ATS and recruiting systems
  • Track candidate progress, feedback status, interviewer availability, and process bottlenecks
  • Ensure every candidate has a high-touch, professional, and responsive experience
  • Help prepare interviewers with the right context, scorecards, resumes, and scheduling details
  • Support recruiting operations including calendar management, interview loop setup, candidate follow-ups, offer process coordination, recruiting reports, and process documentation
  • Help improve recruiting workflows, templates, systems, and internal coordination processes
  • Support the talent team with ad hoc projects as the company scales

Required Qualifications

  • 1+ years of experience in recruiting coordination, people operations, executive assistance, operations, or another highly organized coordination-heavy role
  • Excellent organizational skills and attention to detail
  • Strong written and verbal communication skills
  • Ability to manage many moving pieces at once without dropping details
  • Comfort working with calendars, scheduling, spreadsheets, ATS systems, and recruiting tools
  • High responsiveness and strong follow-through
  • Strong judgment when communicating with candidates, interviewers, and internal teams
  • Ability to operate in a fast-moving startup environment
  • Excitement to help build processes from scratch

Preferred Qualifications

  • Experience coordinating technical recruiting processes
  • Experience at a high-growth startup, AI company, tech company, or recruiting agency
  • Familiarity with technical interview loops and hiring workflows
  • Experience using tools like Ashby, Greenhouse, Lever, LinkedIn Recruiter, Google Calendar, Notion, Linear, or similar systems
  • Strong candidate experience instincts
  • Comfort working directly with founders, executives, recruiters, and hiring managers
  • Experience improving scheduling systems, recruiting templates, or internal process documentation

Skills

Ats SystemsGreenhouseLeverAshbyLinkedIn RecruiterGoogle CalendarNotionLinearSpreadsheetsRecruiting Tools

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