Operations Coordinator

Responsibilities

• Provide administrative and logistical support to the Office of Cancer Clinical Proteomics Research within NCI's Division of Cancer Treatment and Diagnosis.
• Review and process requests in GovTrip, POTS, NIHITS, NED, and ITAS.
• Maintain calendars, schedule appointments, and coordinate conference and meeting attendance.
• Plan and manage domestic and international travel, including sponsored activities.
• Prepare, edit, and coordinate documents, scientific publications, reports, presentations, speeches, manuscripts, abstracts, agendas, and correspondence.
• Maintain databases tracking professional activities, travel, and project management.
• Track projects, correspondence, deadlines, and deliverables.
• Coordinate signatures and reviews for confidential documents, grant proposals, reimbursement requests, and memoranda of understanding.
• Maintain electronic mailing lists, files, and data-entry records.
• Organize scientific meetings, including guest coordination, registration, presentations, and logistics.
• Provide guidance on applicable federal guidelines and procedures.
• Support inventory, purchase requests, property management, and administrative-process improvements.

Requirements

• Bachelor's degree in Biology, Life Sciences, or a related discipline.
• Minimum of six years of related administrative or operations experience.
• Strong organizational skills and ability to manage multiple deadlines and stakeholders.
• Experience handling confidential or sensitive materials with discretion.
• Clear written and verbal communication skills, including document preparation and editing.
• Ability to work onsite at NCI facilities and comply with NIH safety and security requirements.

Benefits

• 100% medical, dental, and vision coverage for employees.
• Paid time off and paid holidays.
• 401(k) match up to 5%.
• Educational benefits for career growth.
• Employee referral bonus.
• Flexible spending accounts for healthcare, parking, dependent care, and transportation.