Talent Coordinator
Own recruiting operations end-to-end: manage Ashby ATS, coordinate complex interviews, run interviewer training, and deliver a high-quality candidate experience at a fast-growing AI insurance startup.
About the job
What you'll do
- Own Ashby end to end. You are the system administrator for our ATS. You build and maintain job pipelines, keep candidate stages accurate, create scorecards, manage interview plans, configure automations, and ensure the data is clean enough to actually inform decisions.
- Coordinate complex interviews. You schedule and run logistics for multi-round interviews and super days — coordinating across candidates, interviewers, and founders without letting anything slip. You manage confirmations, reminders, materials, and debrief structure.
- Train interviewers. You build and run Harper's interviewer training program — onboarding new interviewers to our scorecards, calibrating them on what good looks like, and holding the bar over time.
- Be the candidate experience layer. You own communications at every stage — clear, warm, and fast. You make sure candidates know where they stand and feel the seriousness of Harper's process even when the pace is intense.
- Support the Recruiting Lead. You work directly with Harper's Recruiting Lead to operationalize sourcing campaigns, keep pipelines healthy, and flag bottlenecks before they become problems.
Requirements
- 2–4 years in recruiting coordination, HR operations, or a people-ops adjacent role
- Hands-on experience with an ATS — Ashby strongly preferred
- Demonstrated ability to coordinate multi-stakeholder interview processes (panels, super days, group interviews)
- Strong written communication skills; you've been a primary point of contact for candidates
- Extremely organized; you've managed high-volume scheduling without things falling through the cracks
- Based in San Francisco or willing to relocate
Nice to have
- Experience building or running an interviewer training or calibration program
- Prior work at a high-growth startup (Series A–C environment)
- Familiarity with structured interviewing methodology and scorecard design
- Experience working directly with a recruiting or people ops lead in a fast-paced environment
Compensation & benefits
- Salary: $85,000–$100,000 + performance bonuses & equity
- Location: Monday–Friday, San Francisco, in-office
- Benefits: Uber commuter benefits; breakfast, lunch, and dinner provided; snacks/drinks/coffee daily; free gym membership; health, dental, and vision insurance
Skills
Ashby, Ats Administration, Interview Coordination, Candidate Communication, Scorecard Design, Interviewer Training, Scheduling, Recruiting Operations, Pipeline Management, Structured Interviewing
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