Talent Acquisition Coordinator

What You’ll Do

• Own interview scheduling end-to-end, including fast pivots and high-volume coordination.
• Run day-of execution: confirmations, prep materials, reminders, and real-time support to keep loops on plan.
• Coordinate onsite loops and virtual panels; manage candidate travel and onsite logistics as needed.
• Serve as the primary point of contact for candidates on scheduling and process updates.
• Maintain ATS integrity: stages, notes, interview kits, structured scorecards, and feedback routing.
• Drive debrief operations—ensure feedback is collected on time and decisions don’t stall.
• Run talent ops reporting: pull Ashby reports, maintain dashboards/views, and share weekly funnel + SLA snapshots.
• Audit and repair data hygiene (stages, source tags, feedback completion, aging, duplicates) to protect reporting quality.
• Build lightweight automation to reduce manual work (templates, macros, rules, AI-assisted triage, data validation checks).
• Maintain recruiting assets that scale quality: email templates, scheduling playbooks, interview instructions, and checklists.
• During downtime, review applicants for priority roles, manage inbox/queue triage, and support light outbound sourcing.

Must Have

• 3+ years of experience in recruiting coordination and TA operations.
• Owned complex interview scheduling across multiple stakeholders and shifting priorities.
• Strong written communication and can run candidate comms with speed and clarity.
• Supported Engineering hiring.
• Consistently use AI tools and automation to augment your workflow and improve throughput/quality.
• Track record of high-precision execution (near-zero scheduling/logistics errors).
• Experience maintaining clean ATS data and operating structured feedback/debrief workflows.
• Experience pulling basic recruiting reports (ATS reporting and/or spreadsheet-based tracking).
• Comfortable working in-office in Arlington, VA.

Nice To Have

• Power-user experience in Ashby (reporting, templates, scheduling workflows, and data hygiene).
• Experience with light sourcing (building lists, outbound messaging, follow-ups) for priority roles.
• Interest in growing into broader recruiting operations and recruiter support workstreams.
• Experience building repeatable QA routines for recruiting data (audits, dedupe processes, tagging standards).

Tech Environment

• Ashby (ATS, scheduling workflows, templates, reporting)
• Structured scorecards, interview kits, and debrief operations
• Calendar and collaboration tools (Google Calendar, Slack, docs)
• Sourcing tools (e.g., LinkedIn Recruiter, SeekOut, Juicebox) and lightweight trackers
• AI tools for drafting, summarizing, triage, and workflow automation