Proposal Manager

Proposal Management & Coordination

• Own the end-to-end RFP response process, from initial intake through submission and follow-up
• Maintain and manage the RFP calendar, tracking deadlines and coordinating resources across multiple concurrent proposals
• Conduct go/no-go analysis for incoming RFPs, assessing strategic fit and win probability
• Develop and maintain proposal templates, boilerplate content library, and response databases
• Coordinate with Sales, Legal, Product, Engineering, Security, and Compliance teams to gather accurate, comprehensive responses

Content Development & Quality Assurance

• Write, edit, and refine proposal content to ensure clarity, accuracy, and alignment with customer requirements
• Translate technical cybersecurity capabilities and legal terms into clear, persuasive language
• Ensure all proposals maintain consistent messaging, branding, and compliance with company standards
• Review and update standard security questionnaire responses, NDAs, and other routine documentation
• Conduct quality reviews of all proposals before submission

Legal & Compliance Focus

• Partner closely with Legal team members to ensure accurate representation of contractual terms, SLAs, and liability provisions
• Maintain up-to-date knowledge of relevant compliance frameworks (SOC 2, ISO 27001, GDPR, CCPA, etc.)
• Coordinate responses to security assessments and compliance questionnaires
• Support contract negotiations by providing proposal-related documentation and clarifications

Process Improvement & Knowledge Management

• Continuously improve RFP response processes, tools, and timelines
• Maintain a comprehensive knowledge base of product capabilities, security controls, and compliance certifications
• Conduct win/loss analysis and implement lessons learned
• Train team members on RFP best practices and tools
• Track and report on RFP metrics, including volume, win rates, and response times

Experience

• 5+ years of experience in proposal management, preferably in B2B SaaS, technology, or cybersecurity industries
• Proven track record of managing complex, multi-stakeholder RFP responses
• Experience working with or within legal departments on commercial contracts and agreements
• Demonstrated success in winning competitive enterprise deals through excellent proposal submissions

Skills & Knowledge

• Exceptional written and verbal communication skills with the ability to synthesize complex information
• Strong project management skills with the ability to manage multiple deadlines simultaneously
• Understanding of cybersecurity concepts, compliance frameworks, and enterprise software procurement processes
• Proficiency with proposal management tools (RFPIO, Loopio, or similar) and CRM systems (Salesforce preferred)
• Advanced skills in Microsoft Office Suite and/or Google Workspace

Preferred Qualifications

• Experience in cybersecurity or enterprise software companies
• Knowledge of common security frameworks and certifications (SOC 2, ISO 27001, FedRAMP, NIST)
• Understanding of SaaS business models and metrics
• Experience with legal contract terminology and standard commercial terms
• Familiarity with public sector procurement processes
• Technical writing background or certification

Key Competencies

• Attention to Detail: Meticulous approach to ensure accuracy in all proposal content and compliance with requirements
• Collaboration: Ability to work effectively with diverse teams including legal, sales, technical, and executive stakeholders
• Time Management: Excellence in prioritizing tasks and meeting tight deadlines without compromising quality
• Strategic Thinking: Ability to understand customer needs and position our solutions effectively
• Adaptability: Comfort working in a fast-paced environment with changing priorities
• Customer Focus: Strong commitment to understanding and addressing customer concerns and requirements