Executive Operations Associate, Office of the CEO
Supports the CEO by managing complex logistics, stakeholder relationships, follow-through, and ambiguous business projects while improving Office of the CEO systems. Requires 0–3 years of experience, exceptional organization and judgment, strong communication, and comfort using AI tools.
About the job
Responsibilities
- Own unfamiliar, multi-step requests from initiation through completion, including urgent travel and visa needs, meeting preparation, business research, and strategic projects.
- Manage the CEO’s calendar, travel, meeting preparation, personal logistics, priorities, and follow-up.
- Coordinate thoughtful, precise experiences for candidates, customers, investors, board members, partners, and other stakeholders.
- Research stakeholders, support introductions, coordinate outreach, and maintain persistent follow-up.
- Build trackers, workflows, briefing materials, daily priority summaries, meeting-preparation standards, and follow-up systems for the Office of the CEO.
- Identify recurring friction and improve processes.
- Coordinate with founders’ associates, executives, employees, and external vendors to establish ownership and keep projects moving without direct authority.
Requirements
- Recent graduate or approximately 0–3 years of experience.
- Strong record of academic, professional, entrepreneurial, or extracurricular achievement.
- High agency, resourcefulness, organization, attention to detail, and follow-through.
- Strong written and verbal communication skills.
- Sound judgment when handling confidential information and interacting with senior executives.
- Ability to move between strategic projects and hands-on logistics.
- Intellectual curiosity and ability to learn unfamiliar subjects quickly.
- Low-ego, service-oriented approach with ambition and desire to grow.
- Comfort operating in a fast-changing environment with an evolving playbook.
- Fluency with AI tools and an instinct for using technology to improve work.
- Ability to work from the San Francisco office.
Compensation and Benefits
- Base salary: $100,000–$140,000, depending on experience, location, and level.
- Meaningful equity.
- Medical, dental, and vision insurance fully covered for employees and dependents.
- Flexible time off.
- Wellness benefits, including physical fitness, mental well-being, and fertility and family-building benefits.
- Complimentary in-office lunches and snacks.
- Access to modern AI tools and high-impact enterprise projects.
Skills
AI Tools, Calendar Management, Travel Coordination, Project Coordination, Stakeholder Management, Written Communication, Verbal Communication, Process Improvement, Workflow Management, Business Research, Meeting Preparation, Confidentiality
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