Advisor, Facilities Management
Manages day-to-day facilities and workplace operations, vendors, contracts, budgets, events, office services, and employee requests across regional locations. Requires a bachelor’s degree, 3–5 years of facilities experience, ERP and Microsoft Office proficiency, and English and Arabic communication skills.
About the job
Responsibilities
- Maintain day-to-day facilities operations, including cleaning, office boys, pantry, pest control, stationery, security, and reception services.
- Monitor facilities and security service providers and ensure performance and service quality meet contract statements of work.
- Order and maintain office supplies and manage inventory.
- Review contract terms and conditions, follow up on renewals, and maintain accurate records for annual leases and service providers.
- Review vendor invoices and process payments.
- Prepare reports and track facilities and project budgets.
- Manage event operations, including planning and setup, catering, giveaways, and supplies for internal and external events.
- Create purchase orders using an ERP system and submit expense reports.
- Handle onboarding for new vendors in Egypt, Saudi Arabia, and Dubai.
- Issue and distribute identification cards to new joiners.
- Procure and distribute welcome kits for new joiners.
- Act as the corporate account delegate with the telecom operator, handling SIM card issuance and management, monthly invoice review, and payments.
- Arrange employee travel, including flights and hotel reservations.
- Handle daily operational requests from employees and management.
- Provide necessary support in HSE.
Requirements
- Bachelor’s degree in business administration, hospitality, facilities management, or a related field.
- 3–5 years of experience in facilities management and workplace operations.
- Proficiency in Microsoft Office and ERP systems.
- Strong vendor management and organizational skills.
- Ability to multitask and manage requests from multiple stakeholders.
- Excellent communication skills in English and Arabic.
- Solid understanding of contract management and experience overseeing vendor performance and service quality.
Skills
Microsoft Office, ERP Systems, Vendor Management, Facilities Management, Workplace Operations, Contract Management, Inventory Management, Budget Management, Event Planning, Purchase Orders, Invoice Processing, Travel Arrangements, Telecommunications
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