Recruiting Operations Manager
Lead recruiting operations at a fast-growing AI company: manage coordinators, own ATS/systems strategy (Ashby, ModernLoop), ensure data hygiene, build scalable processes for SOX readiness, and partner with People Ops on offers and background checks. Requires 5+ years recruiting ops, 3+ years managing teams, and experience in scaling organizations.
About the job
Responsibilities
- Own the strategy around the day-to-day operation of our recruiting systems, including the ATS (Ashby) and scheduling/coordination tooling (ModernLoop).
- Manage the recruiting coordination team’s performance; scheduling, candidate communications, interview logistics — ensuring a consistent, high-quality candidate and interviewer experience.
- Build operational strategies for recruiting that hold up in a fast-paced, scaling organization, then translate strategy into documented, repeatable processes.
- Own data hygiene across recruiting systems — clean requisition data, accurate candidate and pipeline records, and consistent reporting inputs the broader People team can rely on.
- Build and document processes with an eye toward future SOX compliance, applying the rigor and auditability expected of a publicly traded company even before it’s required.
- Work as a close partner to People Operations on shared responsibilities, including offer letter management and background checks, ensuring clean handoffs and no dropped details between teams.
- Lead, manage, and develop a team of recruiting coordinators, recruiting operations specialists, and recruiting systems members to the standard for operational excellence and consistency across the function.
Requirements
- Bachelor’s Degree and 5+ years of experience in recruiting operations, with hands-on experience in recruiting coordination and recruiting systems.
- 3+ years of people management experience.
- Direct experience operating in fast-paced, scaling organizations, building operational strategies that hold up as headcount and hiring volume grow.
- Proven experience building and documenting processes that are repeatable and support data hygiene across recruiting systems.
- Recruiting programs experience.
- Experience working closely with People Operations as a shared partner on offer letter management and background checks.
Nice-to-Haves
- Experience with Ashby and ModernLoop specifically.
- Working experience and proficiency with Ashby, Workday, and Google Workspace.
- Experience in publicly traded companies, particularly building or supporting processes with future SOX compliance considerations in mind.
Skills
Recruiting Operations, Ats Administration, Ashby, Modernloop, Workday, Google Workspace, People Operations, Process Documentation, Data Hygiene, SOX Compliance, Team Management
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