Recruiting Operations Manager
Own and improve recruiting systems, workflows, data infrastructure, and automation at Rillet. The role suits a hands-on operator who can build practical tools, diagnose process issues, and drive adoption across the recruiting team.
About the job
Responsibilities
- Own and continuously improve the systems, workflows, and infrastructure supporting recruiting.
- Partner with recruiters to identify friction, manual work, and unreliable data, then prioritize high-impact improvements.
- Build recruiting solutions, including Ashby workflows and automations, Slack bots, AI-powered tools, integrations, and lightweight internal applications.
- Diagnose root causes and redesign underlying processes when tooling alone is insufficient.
- Improve recruiting data quality and provide visibility into pipeline health, funnel performance, and process issues.
- Automate repetitive recruiter work while preserving tasks that benefit from human judgment.
- Own processes after launch by driving adoption, measuring effectiveness, and iterating as needed.
- Create scalable documentation to maintain healthy systems and processes as the company grows.
- Evaluate and implement recruiting technology, AI tools, and workflows.
- Build appropriately sized, flexible solutions for the company’s current stage and future growth.
Requirements
- Hands-on ability to turn operational problems into workflows, automations, integrations, or tools.
- Strong judgment and systems thinking, including root-cause analysis, prioritization, and process improvement.
- Comfort experimenting with Claude, Cursor, Zapier, n8n, APIs, and scripts.
- Recruiter-first mindset and willingness to understand team workflows before designing solutions.
- Ability to own work from problem identification through implementation, adoption, and ongoing maintenance.
- Preference for simple, effective solutions and sound judgment about when not to automate.
- Ability to earn buy-in, navigate disagreement, and drive adoption without relying on authority.
- Highly organized, comfortable with speed and ambiguity, and skilled at creating maintainable documentation and processes.
Compensation and Benefits
- Salary: $150,000–$180,000 annually.
- Meaningful equity.
- Competitive benefits supporting health, wellbeing, time away from work, family, and long-term financial goals.
- Team meals, events, and company gatherings.
Skills
Ashby, Slack, Claude, Cursor, Zapier, n8n, APIs, Scripting, Workflow Automation, Data Analytics
Similar jobs
Recruiting jobs
Vapi
San Francisco, CA
Owns end-to-end engineering recruiting at a rapidly scaling AI company, partnering with engineering leaders to define roles, source and close exceptional talent, and improve recruiting systems and candidate experience.
Perplexity
San Francisco, CASources and engages engineering and AI talent using advanced research, talent mapping, referrals, automation, and creative outreach. The role requires strong technical literacy, adaptable sourcing strategies, analytical pipeline management, and experience thriving in fast-paced environments.
Mirage
New York, NY
Owns end-to-end recruiting for Engineering and Product teams, developing sourcing strategies and partnering with leadership to attract high-caliber technical talent. The role requires 5+ years of recruiting experience, strong stakeholder communication, and a high-touch approach to candidates.
Crusoe
San Francisco, CAOwn end-to-end recruiting for technical go-to-market, business operations, and planning roles supporting Crusoe’s Spark business. The contract recruiter will advise senior stakeholders, source hard-to-find talent, manage complex requisitions, and assess both technical fluency and customer-facing capability.
Crusoe
San Francisco, CAOwn end-to-end recruiting for scarce engineering, manufacturing, hardware, and operations talent supporting Crusoe’s Spark business. The role requires 5+ years of full-cycle recruiting experience, strong passive-sourcing and market-mapping skills, and the ability to partner with senior technical hiring managers.