Events & Remote Experience Manager

Key Responsibilities

• Planning and running the company-wide offsite (venue, logistics, budget, agenda, on-site execution).
• Planning team-level events and offsites with team leads, balancing desires against overall budget and timeline.
• Running a regular cadence of virtual events to keep a distributed team connected.
• Managing relationships with coworking providers and physical space vendors (renewals, capacity planning, day-to-day issues).
• Acting as point person for in-office or coworking space needs (desk capacity, meeting rooms, badge/access logistics).
• Evaluating and recommending new coworking locations as the team grows or shifts geographically.
• Owning rewards and recognition programs end-to-end (platform, nominations, celebrations).
• Improving the remote and hybrid experience (swag, onboarding touches, small rituals).
• Sourcing, negotiating with, and managing vendors (venues, caterers, travel, AV, swag, event platforms).
• Owning event budgets from forecast through reconciliation, flagging variances.
• Handling full logistics chain (invites, RSVPs, travel, run-of-show, day-of execution, wrap-up).
• Collecting and acting on feedback after every event.
• Traveling as needed to support offsites and in-person events (10-25% of time).

Requirements

• 7+ years running events at a high-growth tech company as the primary owner.
• Track record planning and executing in-person, virtual, and hybrid events, including multi-day offsites for 10-450+ people.
• Experience managing a physical workspace or coworking relationship (lease terms, vendor SLAs, day-to-day operations).
• Experience negotiating and managing vendor relationships.
• Strong budget management skills (forecasting, tracking, staying within committed numbers).
• Strong organizational instincts to run multiple events and programs simultaneously.
• Level-headed problem-solving when issues arise on-site.
• Clear written, verbal, and presentation communication skills.
• Willingness and ability to travel 10-25% of the time.
• SF Bay Area in-office time required.

Nice-to-Haves

• Familiarity with workplace/facilities platforms (Envoy, Robin, OfficeSpace, or similar).
• Experience running a rewards and recognition program or platform (Bonusly, Nectar, Motivosity, or similar).
• Comfort with tools like Asana, Notion, or Airtable.
• Experience designing programs for distributed or fully-remote teams.
• Background in hospitality, production, or venue operations.
• Eye for photography or video.
• Experience measuring event/program effectiveness (surveys, attendance data).