Business Operations Specialist
First Business Operations Specialist at early-stage data security startup. Own day-to-day operations including finance, payroll, executive support, internal processes, billing, and office logistics while building scalable systems.
About the job
Responsibilities
- Build and improve internal business processes as the company scales.
- Manage executive calendars, meetings, travel, and scheduling.
- Capture detailed meeting notes, track action items, and ensure follow-through.
- Support payroll administration and employee onboarding.
- Provision accounts, systems, and equipment for new hires.
- Generate customer invoices and manage billing operations.
- Coordinate vendors, office operations, and workplace logistics.
- Maintain internal documentation and operating procedures.
- Partner with leadership on high-priority operational initiatives across the business.
As an early member of the team, responsibilities will evolve alongside the company.
Requirements
- Bachelor's degree in Business, Finance, Economics, Operations, or a related field.
- 1–4 years of experience in Business Operations, Operations, Executive Support, Consulting, Office Management, or a similar role.
- Exceptional attention to detail and organizational skills.
- Strong written communication and excellent note-taking abilities.
- Highly process-oriented with a natural inclination to improve how work gets done.
- Comfortable managing multiple priorities in a fast-moving environment.
- Resourceful, proactive, and able to operate with minimal direction.
- Excited to work onsite in our San Francisco office five days per week.
Nice-to-Haves
- Experience at an early-stage or high-growth startup.
- Familiarity with payroll, finance operations, billing, or accounting processes.
- Experience using tools such as Google Workspace, Notion, Slack, Ramp, Rippling, Gusto, or QuickBooks.
- Experience supporting founders or senior leadership teams.
Compensation & Benefits
This role offers cash compensation and a stock options grant. The positioning of offers within a certain range depends on various factors, including candidate experience, qualifications, skills, business requirements and geographical location.
Benefits (for U.S.-based full-time employees)
- 100% medical, dental & vision insurance coverage for you
- Partially covered for your dependents
- Flexible PTO
Skills
Google Workspace, Notion, Slack, Ramp, Rippling, Gusto, Quickbooks
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