Business Operations Specialist

Responsibilities

• Build and improve internal business processes as the company scales.
• Manage executive calendars, meetings, travel, and scheduling.
• Capture detailed meeting notes, track action items, and ensure follow-through.
• Support payroll administration and employee onboarding.
• Provision accounts, systems, and equipment for new hires.
• Generate customer invoices and manage billing operations.
• Coordinate vendors, office operations, and workplace logistics.
• Maintain internal documentation and operating procedures.
• Partner with leadership on high-priority operational initiatives across the business.

As an early member of the team, responsibilities will evolve alongside the company.

Requirements

• Bachelor's degree in Business, Finance, Economics, Operations, or a related field.
• 1–4 years of experience in Business Operations, Operations, Executive Support, Consulting, Office Management, or a similar role.
• Exceptional attention to detail and organizational skills.
• Strong written communication and excellent note-taking abilities.
• Highly process-oriented with a natural inclination to improve how work gets done.
• Comfortable managing multiple priorities in a fast-moving environment.
• Resourceful, proactive, and able to operate with minimal direction.
• Excited to work onsite in our San Francisco office five days per week.

Nice-to-Haves

• Experience at an early-stage or high-growth startup.
• Familiarity with payroll, finance operations, billing, or accounting processes.
• Experience using tools such as Google Workspace, Notion, Slack, Ramp, Rippling, Gusto, or QuickBooks.
• Experience supporting founders or senior leadership teams.

Compensation & Benefits

This role offers cash compensation and a stock options grant. The positioning of offers within a certain range depends on various factors, including candidate experience, qualifications, skills, business requirements and geographical location.

Benefits (for U.S.-based full-time employees)

• 100% medical, dental & vision insurance coverage for you
• Partially covered for your dependents
• Flexible PTO