Recruiting Operations

Responsibilities

Own Scheduling & Coordination

• Coordinate interviews across screens, take-homes, virtual loops, and onsites across multiple teams
• Manage complex scheduling across candidates, interviewers, and stakeholders
• Ensure interview loops run smoothly and on time
• Handle reschedules, conflicts, and last-minute changes with speed and attention to detail

Maintain ATS (Ashby) & Pipeline Hygiene

• Maintain accurate, up-to-date candidate records in Ashby across all roles
• Ensure consistent tagging, stage movement, and data integrity
• Support reporting and pipeline visibility by keeping data clean and structured
• Flag inconsistencies or gaps in process and follow up with recruiters as needed

Support Candidate Experience

• Serve as a key point of contact for candidates throughout the interview process
• Ensure clear, timely, and thoughtful communication at every stage
• Anticipate and resolve logistical issues before they impact candidates
• Support post-offer coordination and onboarding logistics

Support Events & Onsite Logistics

• Help plan and execute recruiting events (e.g., Superdays, candidate dinners, networking events)
• Coordinate logistics including scheduling, communications, travel, and onsite execution
• Ensure a high-quality, organized, and welcoming onsite experience

Ad Hoc Projects & Process Support

• Support recruiting operations projects and process improvements as needed
• Assist with documentation, templates, and workflow standardization
• Step in where needed to unblock coordination or operational gaps

Requirements

• 2–5 years of experience in recruiting coordination, recruiting operations, or similar roles
• Experience with Ashby (or similar ATS)
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and stakeholders in a fast-paced environment
• Clear, professional communication (written and verbal)
• High ownership and reliability—you follow through and keep things moving

Compensation

• Aggressive quarterly performance bonus structure
• Generous equity grant vested over 4 years
• $15K relocation bonus (for moving to the Bay Area)
• $10K housing bonus (if you live within 0.5 miles of our office)
• $1.5K monthly stipend for meals
• Free Equinox membership
• $200 monthly laundry reimbursement
• $200 monthly personal wellness reimbursement
• Health, Dental, Vision insurance
• 401(k) with company match