Recruiting Operations
Coordinates high-volume interview scheduling, manages Ashby ATS for pipeline hygiene, supports candidate experience and onsite recruiting events. Requires 2-5 years recruiting operations experience and strong organizational skills in fast-paced environment.
About the job
Responsibilities
Own Scheduling & Coordination
- Coordinate interviews across screens, take-homes, virtual loops, and onsites across multiple teams
- Manage complex scheduling across candidates, interviewers, and stakeholders
- Ensure interview loops run smoothly and on time
- Handle reschedules, conflicts, and last-minute changes with speed and attention to detail
Maintain ATS (Ashby) & Pipeline Hygiene
- Maintain accurate, up-to-date candidate records in Ashby across all roles
- Ensure consistent tagging, stage movement, and data integrity
- Support reporting and pipeline visibility by keeping data clean and structured
- Flag inconsistencies or gaps in process and follow up with recruiters as needed
Support Candidate Experience
- Serve as a key point of contact for candidates throughout the interview process
- Ensure clear, timely, and thoughtful communication at every stage
- Anticipate and resolve logistical issues before they impact candidates
- Support post-offer coordination and onboarding logistics
Support Events & Onsite Logistics
- Help plan and execute recruiting events (e.g., Superdays, candidate dinners, networking events)
- Coordinate logistics including scheduling, communications, travel, and onsite execution
- Ensure a high-quality, organized, and welcoming onsite experience
Ad Hoc Projects & Process Support
- Support recruiting operations projects and process improvements as needed
- Assist with documentation, templates, and workflow standardization
- Step in where needed to unblock coordination or operational gaps
Requirements
- 2–5 years of experience in recruiting coordination, recruiting operations, or similar roles
- Experience with Ashby (or similar ATS)
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and stakeholders in a fast-paced environment
- Clear, professional communication (written and verbal)
- High ownership and reliability—you follow through and keep things moving
Compensation
- Aggressive quarterly performance bonus structure
- Generous equity grant vested over 4 years
- $15K relocation bonus (for moving to the Bay Area)
- $10K housing bonus (if you live within 0.5 miles of our office)
- $1.5K monthly stipend for meals
- Free Equinox membership
- $200 monthly laundry reimbursement
- $200 monthly personal wellness reimbursement
- Health, Dental, Vision insurance
- 401(k) with company match
Skills
Ashby, ATS, Recruiting Coordination, Scheduling, Pipeline Management, Candidate Communication, Event Logistics, Process Improvement, Data Integrity, Stakeholder Management
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