Senior Workplace Specialist

Manages daily workplace operations for Snowflake’s London office, including vendors, facilities, services, events, space utilization, and safety compliance. Requires 4+ years of office, workplace, or facilities coordination experience and strong organizational, hospitality, and Microsoft Office skills.

About the job

Responsibilities

Manage day-to-day operations of the London office.
Manage office service vendors, including cleaners, porters, maintenance coordinators, and catering staff.
Coordinate and oversee food and beverage services.
Support office moves and space-planning initiatives as lead coordinator.
Manage shipping, receiving, and mail operations.
Coordinate with the center manager.
Order memberships and badges for new hires.
Support implementation of workplace programs and initiatives.
Track space utilization.
Prepare purchase orders and goods receipts for additional services.
Provide event support.
Coordinate minor repairs.
Conduct regular inspections of office spaces, premises, hallways, and common areas.
Help ensure compliance with building and maintenance policies, procedures, codes, regulations, safety systems, and standards.
Participate in the Emergency Response Team program.

Requirements

4+ years of experience as an office, workplace, or facilities coordinator.
Vocational training in office, hotel, or workplace services, or equivalent relevant experience.
Strong office management and organizational skills.
Excellent customer service and hospitality skills.
Ability to work independently and as part of a team in a fast-paced environment with changing priorities.
Proficiency with Microsoft Office Suite and presentation tools.
Adaptability, initiative, attention to detail, and a solution-oriented approach.

Skills

Microsoft Office, Office Management, Workplace Operations, Facilities Management, Vendor Management, Space Planning, Event Support, Shipping And Receiving, Food And Beverage Services, Emergency Response