Recruiting Operations Coordinator

Responsibilities

First 30 Days

• Own interview scheduling for assigned searches, coordinating complex calendars across multiple time zones.
• Serve as the primary point of contact for candidate logistics.
• Maintain exceptional data quality in Ashby.
• Learn recruiting workflows and identify friction points.

First 60 Days

• Own candidate logistics end-to-end, including interview scheduling, travel, onsite coordination, interview preparation, and offer-to-onboarding handoffs.
• Facilitate debriefs and keep interview feedback moving.
• Improve at least one recruiting workflow, SOP, or operational process.
• Partner with recruiters and leadership on reporting for pipeline health, interviewer utilization, funnel conversion, and time-to-fill.

First 90 Days

• Own a recruiting dashboard or operational metric used by leadership.
• Support recruiting events, employer branding initiatives, and other talent programs.
• Help build scalable recruiting systems that improve speed, consistency, and candidate experience.
• Proactively identify problems before they become bottlenecks.

Requirements

• 4+ years of experience in Recruiting Coordination or Recruiting Operations, ideally in high-growth technology companies.
• Experience supporting fast-moving recruiting teams with multiple concurrent searches and competing priorities.
• Deep ATS experience; Ashby preferred, with Greenhouse or Lever also welcomed.
• Strong understanding of data quality, workflows, and recruiting operations.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• High agency and a proactive approach to fixing broken processes.
• Systems mindset, including an interest in automation, simplification, and process improvement.
• Comfort working with ambiguity and evolving priorities.
• Discretion and professionalism when handling confidential candidate, compensation, and company information.

Compensation and Benefits

• Competitive salary and equity ownership.
• Medical, dental, and vision coverage.
• Flexible time off.
• Quarterly off-sites and team events.
• Catered meals, transportation, gym access, and a $10,000 annual learning and development budget.