Recruiting Coordinator

Key Responsibilities

• Manage high-volume interview scheduling across multiple time zones, coordinating between candidates and Tech, GTM, and G+A interview panels.
• Act as the primary point of contact for candidates, ensuring they are prepared, informed, and excited about Replit throughout the process.
• Identify bottlenecks in the scheduling flow and leverage AI or automation to make coordination more efficient.
• Manage the M/W/F in-office experience for candidates visiting the Foster City office, including room setup and transitions.
• Maintain impeccable data integrity within ATS systems, ensuring all candidate stages and feedback loops are up to date.
• Work hand-in-hand with Recruiters and Hiring Managers to prioritize urgent roles and provide real-time updates on pipeline health.
• Build and maintain strong relationships with hiring managers and interviewers.
• Take ownership of recruiting projects and autonomously identify ways to improve the overall candidate experience.

Requirements

• 2–4 years of recruiting coordination or high-level administrative experience, ideally in a fast-paced startup environment.
• Empathetic with ability to design interviews that feel considered and respectful.
• Exceptional organizational skills; able to juggle many moving parts and solve scheduling puzzles.
• High agency: proactively solve problems like double-bookings or late interviewers.
• Clear, warm, and professional communicator.
• Persistent and enjoys the hunt for perfect time slots.
• Proficient in using AI tooling or excited about managing autonomous agents to optimize scheduling, workflows, and candidate interactions.

Preferred Tools

• ATS: Ashby (highly preferred) or Greenhouse.
• Scheduling Tools: Guide, Calendly, or native ATS scheduling modules.
• Communication: Slack, Google Workspace, and AI productivity tools.

Benefits

• Competitive Salary & Equity
• 401(k) Program with a 4% match (US Only)
• Health, Dental, Vision and Life Insurance
• Short Term and Long Term Disability
• Paid Parental, Medical, Caregiver Leave
• Flexible Time Off (FTO) + Holidays
• Commuter Benefits (In-Office Only)
• Monthly Wellness Stipend
• Autonomous Work Environment
• In Office Set-Up Reimbursement (In-Office Only)
• Quarterly Team Gatherings
• In Office Amenities (In-Office Only)