Administrative Coordinator

Responsibilities

• Coordinate complex calendars delegated by the Executive Administrative Specialist, resolving scheduling conflicts and accounting for time zones and meeting links.
• Manage meeting logistics, including room bookings, AV preparation, and accurate calendar invitations.
• Research flight, hotel, and ground transportation options using tools such as Navan, and compile travel itineraries for approval.
• Collect receipts, organize expense documentation, and submit accurate expense reports through systems such as Rippling.
• Execute delegated administrative tasks with accurate handoffs and consistent follow-through.
• Communicate progress transparently, escalate blockers promptly, and maintain discretion when handling sensitive information.

Requirements

• Entry-level experience or demonstrated skill in administrative, coordination, or operational support.
• Proficiency with Google Workspace, including Gmail, Google Calendar, Docs, Sheets, and Slides.
• Familiarity with Zoom and the ability to learn new tools.
• Exceptional attention to detail and accuracy in calendar management, time zones, and documentation.
• Ability to manage competing priorities in a fast-paced environment and meet tight deadlines.
• Receptiveness to direct feedback and real-time coaching.
• Proactive, transparent communication and adaptability when priorities change.
• Authorization to work in the United States without restrictions.

Compensation and Benefits

• Expected hourly rate: $43.27–$54.81, equivalent to approximately $90,001–$113,? annualized; annualized salary is not reported because the posting provides an hourly range.
• Eligible benefits include health, dental, and vision plans and paid company and federal holidays.
• Monthly home internet reimbursement and learning and career development opportunities.