Administrative Business Partner, Technical Leadership Support
Supports OpenAI executives with complex calendar management, travel coordination, expense processing, and event planning in a hybrid San Francisco role. Requires 4-7 years of administrative experience and strong organizational skills.
About the job
Responsibilities
- Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments.
- Coordinate internal meetings, including scheduling, forecasting, and resolving scheduling conflicts.
- Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders.
- Process and manage expense reports, ensuring timely submission and adherence to company policies.
- Assist in the planning and executing team offsites and other events, contributing to team building and strategic planning initiatives.
- Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners.
Requirements
- 4-7 years of administrative experience in a fast-paced environment.
- Proven track record of managing internal meetings, scheduling, and conflict resolution.
- Experience in managing travel arrangements, including flight/transportation and lodging.
- Proficient in Google Suite for calendaring and communication.
- Exceptional organizational skills and attention to detail.
- Strong communication and interpersonal skills.
Skills
Google Workspace, Calendar Management, Travel Coordination, Expense Management, Event Planning, Scheduling, Conflict Resolution, Organizational Skills
Similar jobs
People Ops jobs
Homebot
Denver, CO
Supports the full employee experience at a small, growing company through recruiting coordination, onboarding, HR systems, benefits, payroll, employee support, facilities, and events. Requires 3+ years of relevant experience, strong operational ownership, and comfort with HR technology.
Navan
New York, NY
Partners with global GTM leadership to align people strategy with revenue goals, coach senior executives, scale talent programs, and lead organizational change. Requires progressive People Business Partner experience in high-velocity technology or SaaS organizations and strong analytical and compliance capabilities.
Nuro
Mountain View, CA
Supports compensation and benefits programs through market analysis, reporting, audits, administration, and process improvement. Requires 3+ years of analytical HR or Total Rewards experience, advanced spreadsheet skills, and a bachelor’s degree or equivalent experience.
Nuro
Mountain View, CA
Owns Nuro’s U.S. immigration program and internal global mobility coordination, managing case workflows, compliance deadlines, audits, and employee support. Requires 3+ years of relevant experience and hands-on knowledge of H-1B, OPT, TN, O-1, and PERM cases.
tastytrade
Chicago, IL
Leads employee listening, engagement analytics, onboarding, talent programs, and People Experience initiatives while advising leaders and HRBPs. Requires a bachelor's degree, 3+ years of relevant People/HR or program management experience, strong analytics and communication skills, and HRIS and reporting-tool proficiency.