Workplace Operations
Leads day-to-day operations and workplace culture for the Warsaw office, coordinating facilities, vendors, visitors, supplies, and events. The role requires strong operational judgment, proactive process improvement, and the ability to work onsite five days per week.
About the job
Responsibilities
- Serve as the primary point of contact for the Warsaw team and new joiners.
- Welcome staff, guests, and candidates and ensure a professional, welcoming office experience.
- Manage daily office logistics, including post, communal areas, meeting room readiness, and vendor coordination.
- Coordinate cleaners, catering, maintenance, building management, office maintenance, and supplies.
- Drive office culture through snack and coffee selections, team lunches, birthday celebrations, and social rituals.
- Support on-site events, including AI hackathons and evening meetups.
- Anticipate needs, identify inefficiencies, and implement processes to improve workflow.
- Negotiate with vendors to ensure high-quality, cost-effective service.
Requirements
- Based in Warsaw and able to work in the office five days per week.
- Strong operational expertise managing the day-to-day running of a high-visibility office.
- Sound judgment and quick decision-making in high-pressure environments.
- Experience serving as the primary contact for building management.
- Experience coordinating vendors and overseeing office maintenance and supplies.
- Effective communication with senior executives, legal partners, vendors, office guests, and other stakeholders.
- Proactive, forward-thinking approach with the ability to anticipate needs and improve processes.
- Experience fostering a positive and productive office environment.
- Experience planning and executing office-wide events.
Benefits
- Annual discretionary professional development stipend.
- Annual discretionary stipend for meeting colleagues through social travel.
- Annual company offsite.
- Monthly co-working stipend for employees not located near a main hub.
Skills
Vendor Coordination, Facilities Management, Office Operations, Event Planning, Building Management, Process Improvement, Budget Negotiation, Stakeholder Communication
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