Workplace & Talent Ops Associate

Responsibilities

• Own the day-to-day experience of our NYC office, including candidate visits, new-hire first days, team lunches, events, supplies, and the details that make the workplace organized, welcoming, and high-energy.
• Run core recruiting operations, including interview scheduling, candidate communication, job postings, ATS workflows, funnel hygiene, and coordination across recruiters and hiring managers.
• Drive onboarding and offboarding from start to finish, partnering with People Operations and IT to ensure every detail is handled accurately and on time.
• Support essential People Operations work, including I-9s, employment verifications, HRIS updates, leave administration, compliance tasks, and time-sensitive employee requests.
• Turn repetitive or unclear work into scalable systems through stronger documentation, practical AI automations, templates, workflows, and integrations across the People and Talent stack.

Requirements

• 3-5 years of experience in recruiting operations, people operations, business operations, workplace operations, office management, or a similarly operational role.
• Highly organized and can manage multiple priorities with speed, accuracy, and strong attention to detail.
• Take ownership, act without waiting for perfect instructions, and consistently close the loop.
• Comfortable with ambiguity and can turn unclear problems into practical next steps.
• Communicate clearly, keep stakeholders informed, and document processes so others can move faster.
• Resourceful, curious, and excited to grow into broader responsibility as Rillet scales.

Nice-to-Haves

• Experience with Ashby or another modern ATS.
• Experience with Rippling, Justworks, AI-powered automation, or an early-stage startup.

Compensation

• Starting base salary for this role in New York is between $100,000-$125,000 + target equity + benefits.
• Comprehensive compensation package including equity, top-tier health and dental insurance (premiums partially or fully covered for employee, 90% for dependents), flexible PTO, 9 company-wide holidays.