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VestwellVestwellAustin, TX

Senior Specialist, Plan Design

Senior Specialist supporting retirement plan design, document drafting, and compliance for defined contribution plans. Requires 5+ years of qualified plan experience and deep ERISA/regulatory knowledge.

75k – 85k/yr
Hybrid5+ YOEOther

About the role

Responsibilities

  • Plan Design Consultation: Collaborate with Plan Sponsors to create optimal defined contribution plan designs, addressing queries, and ensuring a clear understanding of chosen plan specifications for both new sponsors setting up their plan and existing sponsors with plan amendments.
  • Plan Document Review: Support sales in conversion contract considerations by performing a plan spec review against supported and outsourced design models; capture plan design conversations and decisions from presale, sale, and onboarding processes to create new plan documents.
  • Regulatory Interpretation & Compliance Expertise: Independently interpret ERISA and other applicable laws, regulations, and guidance to create, amend, and restate retirement plan documents that are legally compliant and operationally sound.
  • Plan Document Drafting & Maintenance: Prepare plan documents, including discretionary and interim amendments, restatements, participant notices, and related disclosures, ensuring consistency with plan design decisions and platform capabilities.
  • Independent Judgment & Analysis: Exercise discretion in evaluating plan design requests, assessing legal and operational risk, and determining appropriate document structures with minimal supervision.
  • Cross-Functional Collaboration: Work closely with Onboarding, Retirement Plan Administration, Client Success, and Employer Services teams to ensure plan documents support seamless implementation and ongoing administration.
  • Process & Documentation Improvement: Support and contribute to process reviews, research, and documentation related to plan document operations, corrections, and audit support.
  • Project Management: Design and manage workflows for novel and recurring large-scale document projects, ensuring timely, accurate, and scalable execution.
  • Product & Automation Support: Partner with Product teams to improve document automation, technology-supported drafting processes, and overall plan document management capabilities.

Requirements

  • Subject Matter Expertise - Understanding of Employee Retirement Income Security Act (ERISA), Department of Labor (DOL), Internal Revenue Service (IRS) regulations
  • At least 5 years of experience in qualified/non-qualified plans including sales support, design consultation, document drafting, and non-discrimination testing
  • Keen attention to detail, deadlines, and customer service needs along with strong communication skills
  • Collaborative approach with internal stakeholders and with clients to clearly communicate the process, timing, and plan design considerations of new, amended and restated plans
  • Strong commitment to proactively managing workload
  • Proficiency with Excel and Microsoft Office suite; Google Workspace; cloud-based client portals and internal network drives

Nice-to-Haves

  • Knowledge of one or more plan document drafting systems (e.g., FT William, Datair, ASC, Sungard Relius)
  • Knowledge of Application Programming Interface (API) functionality
  • Experience with SalesForce or similar Customer Relationship Management (CRM) software
  • Qualified 401(k) Administrator (QKA) or higher credential from ASPPA, or equivalent career experience

Skills

ErisaDol RegulationsIrs RegulationsPlan Document DraftingNon-Discrimination TestingMicrosoft OfficeExcelGoogle WorkspaceSalesforceApi Functionality

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