Talent & Ops Coordinator

Responsibilities

Talent Operations

• Own interview scheduling and logistics across multiple roles and interviewers, including complex, multi-stage, in-person loops.
• Manage candidate communication and experience end-to-end, including confirmations, reminders, and feedback loops.
• Lead reporting, pipeline reports, and process troubleshooting for the talent team.
• Help define and refine recruiting workflows as the team scales.
• Support offer logistics, reference checks, and new-hire paperwork.
• Maintain ATS hygiene in Ashby; keep candidate records, stages, and notes accurate and current.

Workplace & Culture

• Own day-to-day NYC office operations, including stocking, supplies, vendor coordination, and basic facilities issues.
• Plan and execute in-office events, team lunches, and culture activities.
• Partner with the SF-based People Ops and Office Manager team by flagging issues, aligning on policies, and keeping NYC synchronized with company-wide people operations.
• Support team culture as headcount grows through onboarding touches, recognition, and traditions.
• Serve as a point of contact for NYC-based employees on office and logistics questions.

Requirements

• 1–3 years of experience in recruiting coordination, people operations, HR administration, and/or office management, including full-time or internship experience.
• Strong organizational skills and comfort context-switching between detail-heavy scheduling and people-facing culture work.
• Experience handling sensitive candidate and employee information with discretion.
• Based in NYC and able to work in the office five days per week.

Nice to Haves

• Experience with Ashby or comparable ATS platforms such as Greenhouse or Lever.
• Startup experience, particularly building processes in fluid or undefined roles.
• Interest in growing into a broader People Operations or Talent role.