Recruiting Coordinator

What You'll Do

• Own interview scheduling end to end: multi-interviewer panels, confirmations, reschedules, and debriefs
• Host candidates onsite: greet them, keep loops running on time, and make sure every candidate leaves with a strong impression of Kaizen, offer or not
• Deliver a white-glove candidate experience end to end, from first schedule through offer logistics
• Keep ATS data clean and trustworthy: accurate stages, complete data, postings current across platforms
• Prep interviewers with plans and scorecards so every loop is structured and every debrief moves fast
• Pitch in on sourcing and shadow the recruiting team as you ramp, building toward more ownership over time
• Find and fix manual, repetitive work in the recruiting process, including where AI tools can take it over

What You'll Bring

• 0-2 years of experience in recruiting coordination, talent ops, executive/administrative support, customer-facing work, or another high-volume operations role, or equivalent experience
• Real calendar management skill: you can schedule a 4-person panel across busy schedules without breaking a sweat
• Obsessive attention to detail, especially with candidate data and communications
• Genuine warmth hosting people in person
• High ownership and bias toward action: you fix what's broken, you don't wait to be told

Strong Candidates May Also...

• Have hands-on Ashby experience, or have built workflows in a comparable ATS
• Have sourced candidates or built talent lists, or want to grow into it
• Have used AI tools or automation to eliminate repetitive work
• Have worked at an early-stage startup where they built process rather than inherited it

What Kaizen Offers

Health & Insurance

• 100% coverage across the board: medical through Oxford/United (Gold and Platinum PPO plans), dental through Guardian PPO, and vision through Beam — all fully covered for employees, with 100% coverage for dependents.
• $100,000 in fully paid life insurance. FSA and Dependent Care FSA.
• One Medical membership, on us — same-day primary care, 24/7 virtual visits, and offices all over the city.
• Fertility and family-building support through Carrot.
• 401(k) through Guideline, with a 2% company match.

Family & Time Off

• 16 weeks of fully paid parental leave for birthing parents. 10 weeks fully paid for non-birthing parents.
• Unlimited PTO, with a two-week minimum.
• Closed for all federal holidays.
• Company-wide winter break the week of Christmas.
• Company offsites throughout the year.

Office & Remote Setup

• Up to $750 one-time home office or desk setup stipend for NYC-based employees. $500 for remote employees.
• $50/month commuter benefit (company contribution).
• Expensed lunch while in the office.
• Company-provided laptop of your choice.

Wellness

• Fully covered gym membership at Grindhouse.
• For remote employees, $100/month dedicated to gym or physical fitness reimbursement.

Stipends

• $100/month utility stipend.
• $500/year professional development.
• $250/year recreation.
• $300/quarter pet care stipend.