Office Coordinator
Manages day-to-day office operations including front desk, supplies, events, vendor coordination, and facilities setup to ensure smooth team functioning. Requires organizational skills, event support experience, and hands-on office infrastructure management.
Responsibilities
- Keep office operations moving: manage the front desk, own calendars, support visitors and coordinate vendor requests.
- Ensure the office is stocked: including grocery orders, Monday breakfasts, weekly lunch coordination, and supply restocking. Oversee dayporter and janitorial staff, setting cleaning schedules and resolving issues quickly.
- Set up and maintain the office environment — managing furniture, desks, AV equipment, and security systems. Handle space openings or refreshes.
- Handle mailing and logistics: Amazon returns, scheduling Uber couriers, and related tasks.
- Plan and execute company events end-to-end, owning logistics, vendors, and follow-through.
- Greet guests and candidates, ensuring seamless visits from room setup to catering to last-minute logistics.
Requirements
- Detail-oriented with a knack for staying organized.
- Proactive and resourceful—you spot what needs doing and make it happen.
- Comfortable juggling multiple tasks without losing track.
Required experience:
- Event support experience (team off-sites, exec meetings, small gatherings).
- Vendor management or negotiation experience.
- Strong written communication skills for clear, professional correspondence.
- Experience as an office coordinator, office manager, or similar role.
- Hands-on experience setting up and managing office infrastructure — AV, hardware, security systems, and contractor coordination.
- Comfortable managing facilities vendors.
Nice to Haves
- Passion for nanotechnology or interest in deep tech.
- Experience working at a startup or fast-scaling company.
- Familiarity with tools like Slack, Google Workspace, and Notion.
- Eye for workspace design and making environments feel welcoming.
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