Operations Associate
Hands-on operations associate handling logistics, facilities upkeep, procurement support, and daily office tasks for a high-altitude aerospace startup. Requires 3+ years in operations or logistics and onsite work in El Segundo.
Founder's Associate
Founder's Associate supporting two Co-Founders with calendar management, recruiting operations, office management across SF and Dublin, new hire onboarding, and immigration logistics in an onsite tech startup.
San Francisco, CABusiness OperationsOnsite
About the role
What You'll Actually Do Day-to-Day
Be the Right Hand to Both Co-Founders
- Own and manage Co-Founder calendars — scheduling meetings, calls, interviews, and syncs with accuracy and prioritization
- Monitor and triage inboxes, draft responses, manage travel logistics, and anticipate needs proactively
Run Recruiting Operations
- Manage relationships with external hiring agencies
- Coordinate the recruiting pipeline via Slack and Ashby
- Schedule interviews across time zones
- Maintain pipeline hygiene and serve as connective tissue between leaders, hiring managers, and candidates
Keep Both Offices Running Seamlessly
- Own daily office operations for SF and Dublin: food, drinks, snacks, supplies, lunch catering, vendor relationships
- Support Head of Events & Operations on office construction and reorganization projects
- Coordinate with facilities vendors and communicate changes clearly
Own the New Hire Experience
- Ensure every new hire arrives to a fully set-up desk, working equipment, swag box, and clear onboarding schedule
- Coordinate IT setup and laptop ordering
- Manage swag inventory
Manage Immigration and Visa Logistics
- Work directly with immigration lawyer to track visa applications and renewals
- Maintain timelines, documentation, and reminders
- Serve as internal point of contact for employees navigating immigration processes
Support Events, Offsites, and Team Experience
- Plan and execute conference travel, company off-sites, team dinners, internal celebrations
- Coordinate logistics, manage vendor bookings, ensure consistency across offices
We Hope You
- Have experience in an Executive Assistant, Office Manager, Recruitment Coordinator or People Operations role — ideally in a tech startup environment
- Bring exceptionally high organizational standards and strong follow-through
- Are proactive and self-directed
- Are discreet and trustworthy with sensitive information
- Communicate clearly and professionally
- Bring genuine warmth and understand that how the office feels matters as much as how it functions
Skills
Executive AssistantOffice ManagementRecruitment CoordinationPeople OperationsCalendar ManagementVendor ManagementEvent PlanningAshbySlackImmigration Documentation
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