Recruiting Coordinator/Operations

Recruiting Operations

• Maintain data integrity across ATS (Ashby) and recruiting tools, auditing regularly.
• Track interview feedback completion and follow up to ensure SLAs are met.
• Keep recruiting documentation and Slack channels up to date.
• Track and analyze key recruiting metrics (time-to-fill, interview-to-offer ratio, source effectiveness) and bring data-driven recommendations.
• Identify process gaps and propose improvements.
• Contribute to broader recruiting initiatives: employer branding, onboarding improvements, etc.

Candidate Scheduling & Experience

• Own end-to-end interview scheduling across candidates, hiring managers, and interviewers — managing conflicts, logistics, and every touchpoint.
• Manage high-volume interview coordination across multiple time zones, calendars, and stakeholders while maintaining a world-class candidate experience.
• Coordinate all interview logistics, from travel and expenses to room setup and technical support.
• Serve as the primary point of contact for candidates from initial screening through offer, communicating in a warm, professional, and timely manner.
• Anticipate scheduling bottlenecks: monitor interviewer availability, flag conflicts early, and keep hiring velocity high.
• Use Ashby's scheduling tools to automate where possible and reduce manual work.

Requirements

• Based in SF and available to work onsite 5 days a week.
• Proficient in Ashby with strong data hygiene habits and comfort pulling pipeline reports.
• 2+ years of experience as a Recruiting Coordinator or in a similar role, with a track record of working independently.
• Prior experience in a SaaS or tech startup environment strongly preferred.
• Comfortable in fast-moving, ambiguous environments where priorities shift.
• Strong interpersonal skills — you build trust quickly with hiring managers, candidates, and cross-functional partners.
• Exceptionally organized and detail-oriented, able to juggle multiple open roles without dropping the ball.
• Do-what-it-takes mindset — proactive, detail-oriented, and dependable, with the ability to anticipate needs, take initiative, and ensure nothing falls through the cracks without needing direction.

Compensation & Benefits

• $110,000-150,000 + equity + comprehensive benefits package
• Health, dental, and vision insurance (US)
• Regular team events and offsites
• A lot of learning and growth opportunities