Groups Coordinator

Key Responsibilities

• Manage and maintain the Groups training and events calendar, ensuring accuracy, visibility, and alignment across teams.
• Coordinate logistics for trainings, webinars, and events, including scheduling, materials, communications, and follow-ups.
• Own event registration workflows, including setup, tracking, reporting, and attendee communication.
• Manage and support Cvent for registration, RFP management and reporting.
• Coordinate sponsor and partner participation across events, including deliverables, timelines, and communications.
• Support execution of group-focused programs, including advisor trainings, intensives, and partner activations.
• Track and report on event performance, attendance, and engagement metrics.
• Coordinate and manage group leads within HubSpot, ensuring accurate data entry, routing, and tracking across advisor assignments.
• Identify opportunities to improve workflows, systems, and processes related to group programming and operations.
• Contribute to building scalable infrastructure for Fora’s growing group business.

Requirements

• Bachelor’s degree in Marketing, Business, Hospitality, Communications, or a related field
• 1–3 years of experience in operations, events, hospitality, training coordination, or a related field
• Strong organizational skills with the ability to manage multiple projects, timelines, and stakeholders simultaneously
• Exceptional attention to detail and ability to execute with precision
• Excellent written and verbal communication skills
• Experience managing event logistics, registration systems, or training programs
• Comfort working with tools such as Google Workspace, Cvent (or similar), CRM systems, and project management platforms
• Ability to work independently, prioritize effectively, and keep projects moving in a fast-paced environment
• Strong problem-solving mindset with a focus on improving systems and processes
• Must be authorized to work in the US and based in NYC or willing to relocate

Strongly Preferred

• Background in travel, hospitality, or group/event planning
• Experience working with sponsors, partners, or external stakeholders
• Familiarity with training or educational program coordination
• Interest in group travel, meetings, and events

Compensation & Benefits

• Indicative range of $70K–$85K + equity
• Unlimited vacation
• Health Insurance (including an option completely covered by Fora)
• Dental & Vision Insurance
• Wellhub Memberships
• 401k plan with company match
• Commuter Benefits
• Supplemental Life Insurance
• Stock Options