People Operations Specialist

What you’ll do as a People Operations Specialist at Vanta

• System Administration: Maintain core HR systems (e.g., HRIS, performance platforms, onboarding tools).
• Data Integrity & Reporting: Own accuracy, confidentiality, and integrity of employee data.
• Automation & Workflow Optimization: Identify manual processes and build scalable solutions using automation and integrations. Translate business needs into efficient processes.
• Employee Lifecycle Administration: Process employment changes including new hires, terminations, promotions, transfers.
• US Immigration Administration: Own day-to-day US visa processes (H-1B transfers, PERM applications, etc.), partnering with counsel and stakeholders.
• Policy & Documentation Ownership: Maintain and update People policies, process documentation, and system configurations. Serve as resource for People systems questions.
• Compliance & Audits: Ensure configurations and data meet compliance requirements (e.g., I-9s, audits, employment verifications). Lead audit data pulls.
• Teammate Experience: Serve as resource via ticketing system for HR systems, data updates, and process questions.

How to be successful in this role

• 2-3 years’ People Ops experience in a high growth, fast-paced environment.
• Strong interest in HR systems, data, and operations with prior experience in HRIS (e.g., HiBob, Workday, Ashby, Culture Amp).
• Excellent attention to detail and strong sense of data integrity.
• Ability to build scalable systems and automate processes using tools and integrations.
• Navigate ambiguity with bias for action; bring structure to undefined issues.
• Manage sensitive data with discretion and confidentiality.
• Strong problem-solving, operational rigor, and project management skills.
• Clear written and verbal communication; collaborate across teams.
• Experience or openness towards building with AI.
• Proficiency with G-Suite, Slack, Zoom; quick learner of new software.
• Must be authorized to work in the U.S. without sponsorship.
• Open to using AI responsibly to improve efficiency.