Event & Field Marketing Manager

Responsibilities

• Own Kaizen's events strategy end-to-end, including the annual calendar, budget, conference selection, sponsorships, and reporting.
• Evaluate conferences and sponsorships, negotiate sponsorship levels and booth placement, and manage vendors and production partners.
• Own booth design, demo staging, collateral, and swag.
• Run the field motion alongside Sales, including account targeting, pre-event outreach, meeting scheduling, travel, staffing, and follow-up.
• Lead executive dinners, agency roundtables, closed-door briefings, and other satellite events around major conferences.
• Secure speaking opportunities, panel placements, and awards for Kaizen leadership in partnership with Brand & Storytelling and Government Affairs.
• Scope and build Kaizen-hosted events such as summits, dinner series, and recurring briefings.
• Manage the events budget and build reporting tied to pipeline, qualified meetings, and cost per meeting.
• Work with Legal to ensure events comply with federal, state, and local ethics rules governing gifts and hospitality.

Requirements

• 5–15 years of experience in events, experiential marketing, or field marketing.
• Direct ownership of events strategy and budget.
• Experience owning a conference circuit, including show selection, sponsorship valuation, booth production, and event operations.
• Experience partnering with Sales on targeting and follow-up, with measurement against pipeline.
• Experience producing owned events such as dinners, roundtables, and summits.
• Excellent written and verbal communication skills.
• Ability to draft invitations, event briefs, run-of-show documents, and executive preparation materials.
• Sound judgment under time pressure and public visibility.
• Strong operational skills covering shipping, badge scans, AV, staffing, and event logistics.
• Ability to manage vendors, agencies, and production partners.
• High autonomy and comfort working in ambiguous, fast-moving environments.
• Emotional intelligence, thoughtfulness, and empathy for public-sector missions.

Nice-to-haves

• Knowledge of the federal conference landscape and public-sector buyers.
• Experience producing events for federal or public-sector audiences.
• Relationships with Washington venues, producers, and association organizers.
• Experience building an events program from part-time or fractional coverage.
• Credibility with senior government audiences.
• Familiarity with federal ethics rules and gift and hospitality limits.
• Comfort using AI tools in daily workflows.

Compensation & Benefits

• Contract role at approximately 10 hours per week; extension and conversion to full-time are possible.
• Fully remote role with a preference for New York City-based candidates.
• Medical, dental, and vision coverage, including dependents, for eligible full-time employees.
• $100,000 in fully paid life insurance.
• FSA and Dependent Care FSA.
• One Medical membership.
• Fertility and family-building support through Carrot.
• 401(k) with a 2% company match.
• Paid parental leave.
• Unlimited PTO with a two-week minimum for eligible full-time employees.
• Federal holidays and a company-wide winter break.
• Company offsites.
• Home-office stipend of up to $750 for NYC-based employees or $500 for remote employees.
• $50/month commuter benefit.
• Expensed office lunches.
• Company-provided laptop.
• Fully covered gym membership.