Manager, Fundraising & Special Events

Responsibilities

Event Planning & Production Support

• Work closely with the Senior Strategic Events, Fundraising & Production Lead to execute the full Project Healthy Minds events calendar, including signature fundraisers, salon & parlor events, corporate activations, and wrap-around programming events.
• Support end-to-end production, including timelines, run-of-show drafts, vendor coordination, venue walkthroughs, deliveries, load-in/out schedules, staffing plans, and onsite event management.
• Manage logistics for smaller events independently, serving as the day-to-day lead under the Senior Strategic Events, Fundraising & Production Lead's strategic direction.
• Assist with event design & vendor sourcing.
• Maintain strong relationships with event production companies, A/V teams, rental partners, caterers, printers, photographers, and transportation/lodging partners.
• Track vendor deliverables, deadlines, and invoices; support budget reconciliation.

Guest Experience & Donor Stewardship

• Ensure a seamless guest experience across invitation, registration, arrival, program, and post-event follow-up.
• Support thoughtful stewardship practices, including personalized follow-up, recognition touchpoints, and donor engagement tracking.

Project Management & Internal Coordination

• Manage guest lists, RSVP tracking, seating charts, and check-in tools in close collaboration with the Revenue team.
• Support talent, speaker, and guest communications, including event prep materials, schedules, and hospitality.
• Support creation and maintenance of detailed event project plans, production schedules, and internal workstreams.
• Support the creation of briefing documents, scripts, call sheets, run-of-shows, floor plans, and internal memos.

Fundraising & Development Support

• Partner with the Revenue team to support sponsorship deliverables and activation needs.
• Assist with solicitation materials, sponsor fulfillment, and post-event stewardship touchpoints.
• Help prepare reporting, recaps, and metrics for internal and external audiences.
• Support prospect research related to events and cultivation efforts, including identifying, qualifying, and briefing potential donors, sponsors, and hosts in partnership with the Development Operations teams.
• Assist with building and maintaining prospect pipelines tied to events, including tracking engagement history, relationships, and next steps in the CRM.
• Prepare concise donor and prospect briefing materials (profiles, talking points, giving context) to support senior leadership, board members, and hosts.
• Support pre and post-event fundraising strategy by helping identify follow-up opportunities, stewardship priorities, and cultivation pathways stemming from event engagement.

Requirements

• 5–7+ years of experience in special events, production, nonprofit fundraising events, or related fields.
• Strong project management skills -- you love a timeline, a tracker, and a well-organized Google Drive.
• Comfort working with vendors, production teams, and high-profile stakeholders.
• A proactive, “no job too big or too small” attitude; willingness to dive in at every level of execution.
• Excellent communication skills, professionalism, and discretion when working with VIP guests, donors, and partners.
• Strong aesthetic sensibility and interest in design, culture, talent, and storytelling.
• Ability to thrive in a fast-moving environment with shifting priorities.
• A passion for mental health and the mission of Project Healthy Minds.

Nice-to-Haves

• Experience with CRM, project management, guest list platforms, or event management tools (e.g., Salesforce, Monday.com, Zkipster).

Compensation

• Annual salary: $80,000 - $100,000
• Competitive medical, dental, and vision benefits
• Paid holidays and generous PTO
• Life insurance
• Short-term and long-term disability
• Spring Health mental healthcare
• Commuter benefits
• Perks at Work