Office & Workplace Lead

Workplace Operations

• Own all day-to-day office operations for two locations.
• Maintain a clean, organized, and welcoming workplace.
• Manage conference rooms, common areas, kitchens, and storage.
• Coordinate office moves and workspace changes.
• Maintain office security, badges, and access.

Furniture & Equipment

• Purchase and manage all office furniture and equipment.
• Order desks, chairs, monitors, accessories, and ergonomic equipment.
• Maintain inventory of office assets.
• Coordinate workstation setup for all new hires.
• Manage repairs, replacements, warranties, and vendor relationships.

Vendor Management

• Manage relationships with building management and service providers.
• Coordinate cleaning, maintenance, deliveries, and office services.
• Negotiate pricing and maintain vendor contracts.
• Ensure vendors meet service standards.

Employee Experience

• Welcome visitors and create an outstanding first impression.
• Plan office celebrations, lunches, team events, and special occasions.
• Coordinate snacks, beverages, supplies, and employee amenities.
• Support company meetings and All Hands events.
• Help maintain company culture through thoughtful workplace experiences.

Purchasing & Budget

• Manage office purchasing within budget.
• Track inventory and replenish supplies.
• Process purchase requests.
• Identify opportunities to reduce costs while improving employee experience.

New Hire Experience

• Prepare workstations before Day One.
• Coordinate with IT to ensure equipment is ready.
• Prepare welcome packages.
• Ensure every new employee has an exceptional onboarding experience.

Administrative Support

• Assist leadership with operational projects.
• Coordinate travel logistics when needed.
• Support company events and executive meetings.
• Maintain organizational systems and documentation.

Requirements

• 3–5+ years in office management, workplace operations, hospitality, facilities, or executive support.
• Exceptional organizational skills.
• Strong attention to detail.
• Excellent communication skills.
• Comfortable managing multiple priorities simultaneously.
• Experience negotiating with vendors.
• Budget management experience.
• Proficiency with Google Workspace and common workplace software.
• Self-starter who thrives with autonomy.

Nice-to-Haves

• Notice problems before anyone else.
• Love creating beautiful, functional workspaces.
• Enjoy serving others and making their day easier.
• Can juggle twenty moving pieces without losing your cool.
• Take ownership rather than waiting for direction.
• Believe details matter.
• Enjoy building systems that scale.