Recruiting Coordinator

What You'll Do

Recruiting Coordination & Candidate Experience

• Manage the end-to-end interview coordination process across multiple roles and departments
• Schedule and confirm candidate interviews with efficiency and attention to detail
• Serve as the primary point of contact for candidates throughout the interview process
• Coordinate candidate travel and logistics for onsite visits
• Host candidates during onsite interviews, ensuring a memorable and professional experience
• Prepare interview materials, scorecards, and debriefs for hiring teams
• Maintain data integrity within our applicant tracking system (ATS)
• Generate recruiting metrics and pipeline reports to inform hiring decisions

Process Optimization & Automation

• Identify bottlenecks in the recruiting workflow and implement solutions
• Build and maintain recruiting templates, email sequences, and automated workflows
• Partner with engineering/ops to create integrations between recruiting tools
• Develop and document standardized recruiting processes and best practices
• Create dashboards and reporting systems to track key recruiting metrics
• Implement scheduling automation tools to reduce coordination time
• Continuously test and improve candidate communication touchpoints

Stakeholder Management

• Support hiring managers and Talent Acquisition team with recruitment coordination
• Train hiring teams on ATS usage and recruiting best practices
• Provide regular updates on candidate status and pipeline health
• Collaborate with cross-functional teams to improve hiring outcomes

What You'll Need

Required

• 2-4 years of experience in recruiting coordination or talent operations
• Experience in startup or high-growth technology environments
• Proven track record of implementing process improvements and automations
• Advanced proficiency with ATS platforms (We are using Ashby)
• Experience with recruiting automation
• Exceptional organizational skills and ability to manage multiple priorities
• Outstanding communication and interpersonal abilities
• Detail-oriented approach with a bias for action
• Comfort with ambiguity and rapidly changing priorities
• Demonstrated ability to work independently and take ownership

Preferred

• Experience scaling recruiting operations from 0 to 1
• Technical aptitude and comfort learning new software tools
• Project management experience
• A love of music (listening, exploring, making) is a huge plus

Compensation

• Annual salary range: $80k-110k + target equity + benefits (including medical, dental, vision, and 401k)

Perks & Benefits for Full-Time Employees

• Company Equity Package
• 401(k) with 3% Employer Match & Roth 401(k)
• Medical, Dental, & Vision Insurance (PPO w/ HSA & FSA options)
• 11 Paid Holidays + Unlimited PTO & Sick Time
• 16 Weeks of Paid Parental Leave
• Creative Education Stipend
• Generous Commuter Allowance
• In-Office Lunch (5 days per week)