Contract Recruiting Coordinator

Responsibilities

• Serve as the first point of contact for candidates, greeting and checking in high volumes of applicants daily
• Manage candidate flow using an interview scheduling tracker, ensuring accurate tracking of arrivals and interview status
• Distribute and collect candidate paperwork, ensuring completeness and accuracy
• Coordinate closely with hiring managers, interviewers, and onsite team leads to ensure timely candidate handoffs for driving assessments
• Act as a liaison between candidates and internal teams to keep the interview process running smoothly
• Track and compile assessment results, ensuring all data is properly recorded
• Upload candidate documentation and assessment videos into internal tracking systems
• Monitor and manage the daily interview schedule, proactively identifying gaps or bottlenecks
• Maintain a professional, organized, and candidate-friendly environment at all times

Requirements

• Experience supporting high-volume recruiting or onsite hiring events
• Proven ability to work effectively with cross-functional teams, including staff, hiring managers, and operational leads
• Strong organizational skills with the ability to manage multiple candidates simultaneously
• Excellent interpersonal and communication skills; able to provide a high-quality candidate experience
• High attention to detail, especially with data entry and documentation
• Comfortable working with spreadsheets and tracking systems
• Professional demeanor in a fast-paced, customer-facing environment
• Basic understanding of HR practices and employment law

Nice-to-Haves

• Experience in automotive, logistics, or hourly hiring environments
• Familiarity with applicant tracking systems (ATS) or scheduling tools